Executive Support Specialist 2
About The Position
The Oregon Youth Authority (OYA) is seeking a highly organized and collaborative Executive Support Specialist to provide confidential executive support to the Assistant Director of Health Services (Medical Director) and administrative support to OYA’s Health Services Division. This position plays a critical role in supporting agency operations by coordinating complex administrative activities, managing calendars and meetings, preparing professional documents and reports, conducting data analysis, and handling sensitive information with the highest level of discretion and confidentiality. Working under the direction of the Medical Director, this position provides high-level administrative support and participates in efforts to strengthen Health Services management practices and policies. Responsibilities include coordinating and gathering information related to Health Services operations, supporting strategic initiatives, and assisting with information collection and coordination for collective bargaining matters. We are seeking candidates with exceptional organizational and time management skills, strong technical proficiency in document preparation, calendaring, data analysis, and Microsoft Office applications, and the ability to adapt to changing priorities in a fast-paced environment. The ideal candidate demonstrates sound judgment, professionalism, attention to detail, and a commitment to maintaining a high standard of conduct at all times.
Requirements
- One year of experience performing administrative duties in support of agency projects or programs.
- Experience involving data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
- Knowledge of the health care industry
- Experience working in a health care setting
- Skills in Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook)
- Able to create spreadsheets
- Training or experience with accounts payable invoices
Nice To Haves
- Strong organizational skills
- Technical competency with document preparation, calendaring, and data analysis
- Strong calendar and meeting management skills
- Adaptable and flexible
- Handles sensitive information with discretion and confidentiality
- Maintains a high standard of conduct at all times
Responsibilities
- Executive Support for the OYA Health Services Department
- Confidential Executive Support
- General Office Management
Benefits
- Low-cost, high-coverage health insurance
- Generous time-off
- Competitive retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
