Management & Program Analyst I - Washington DC

Military Spouse Corporate Career Network•Washington, DC

8d•Onsite

About The Position

All Native Group is seeking a Management and Program Analyst to provide skilled administrative analytical and evaluative work related to program operations and, management and organizational efficiency and productivity for the Managing Director of Operational Medicine (MED/DMD/OM) and his subordinate offices, Office of Protective Medicine (MED/DMD/OM/PM) and the Office of Strategic Medical Preparedness (MED/DMD/OM/SMP). The Management and Program Analyst is responsible for performing a variety of duties including reviewing and analyzing procedures, providing evaluations and recommendations, studying and implementing directives, responding to inquiries, researching and resolving problems, analyzing reports, interfacing with program participants and high-level personnel, attending meetings, processing documents, performing audits, developing databases, instructing administrators, and solving program issues.

Requirements

Experience working in a similar capacity in a private sector, military organization, or federal agency
Ability to act as a subject matter expert in administrative and programmatic software, including Global Employment Management System (GEMS), Automated Classification Recruitment Solution (ACRS), Integrated Logistics Management System (ILMS), Microsoft Office, Microsoft SharePoint, Google Earth, Adobe Acrobat
Ability to work independently and maintain a close and highly responsive relationship to the day-to-day administrative and programmatic activities of the MED/DMD/OM as a whole.
Ability to obtain a Top Secret clearance is a condition of employment.
Must be a U.S. citizen.
Ability to work at a computer for extended periods, travel as required, communicate effectively, and occasionally lift up to 25 pounds.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.

Nice To Haves

Top secret preferred

Responsibilities

Review and analyze procedures and operating policies to assess their effectiveness.
Provide evaluations, information, and written recommendations to effectively manage administrative operations.
Study, interpret, develop, and implement new and existing administrative directives.
Respond to inquiries and research and resolve problems.
Analyze reports.
Interface with DOS program participants, Office Directors and high level contractor personnel.
Attend weekly meetings to plan overall program management strategy.
Attend inter-agency meetings addressing program issues.
Process program related documents and analyze and produce program reports.
Perform miscellaneous audits.
Develop and maintain program databases and master files.
Instruct mid-level administrators and program users on procedures and policies.
Address and solve program issues/problems.
Plan and conduct studies for efficiency of operations of Bureau organizations.
Field research questions from OM staff, conducting in-depth research of authoritative publications, the Foreign Affairs Manuals and Handbooks, the Code of Federal Regulations, and other relevant sources to address inquiries from OM staff, drafting well-written special one-time reports or issue summaries.
Adjust the scope and focus of studies based on management’s directions.
Draft reports of findings and offer recommendations for improvements in the organization’s structure, staffing level and distribution, occupational competencies, work methods, procedures, or other factors as appropriate.
Work in collaboration with Bureau and human resources personnel to resolve administrative matters for MED/DMD/OM personnel.
Assist in developing annual budget and mid-year budget review, contact vendors for price quotes, conduct online pricing research for required materials, and draft explanatory materials/justification to accompany budget submissions.
Ensure assigned project/accounts are within original budget estimates, monitor cost expenditures, maintain current expenditure balance, and alert the Program Manager of potential cost overruns.
Liaise with the Office of the Executive Director and supported units to facilitate the reimbursement of funds between bureaus; keep records of reimbursable transactions (e.g., travel, time and attendance); and compile data/reports necessary to facilitate the transfer of funds.
Design and administer planning and controls for submission of data, including forming the basis of budget and program resource requests and decisions.
Conduct financial and budget reviews and/or estimates for designated MED/DMD/OM programs/projects.
Complete comprehensive organization or business process reviews (on a quantitative or qualitative basis) to evaluate assigned MED/DMD/OM projects, identifying measures to increase organizational effectiveness and efficiency by improving operational methods, manpower utilization, functional alignment, and distribution of work.
Manage a portfolio of MED/DMD/OM programs/projects, responsible for tracking workflow, work assignments, conflicts, and deadlines, and accept responsibility for bringing matters to completion and achieving required results.
Develop central level management policy and procedures for MED/DMD/OM projects while developing plans based on broad strategic support requirements and condensing strategic objectives into operational concepts, standards, procedures, and executable tasks.
Identify legal implications of applicable statutes, procurement authorities, international agreements, regulations, and Foreign Affairs Manual provisions that impact MED/DMD/OM programs/projects, explaining their effect on MED/DMD/OM programs/projects.
Perform fact-finding and research on a wide variety of topical issues necessary to complete special projects.
Formulate first draft responses to myriad senior level inquiries.
Manage assigned programs/projects from inception through completion.
Build positive customer relations and create new business processes, procedures, techniques, and systems that relate to the assigned program/project.
Develop novel approaches to overcome obstacles to MED/DMD/OM projects in support of expeditionary medicine activities, applying research skills and professional approaches to identify, analyze, and solve challenges.
Exercise initiative and creativity, recognizing and advising MED/DMD/OM personnel of areas of deficiency, potential problems, trends or similar factors of interest and develop innovative recommendations to strengthen identified issues.
Assist higher level staff in reviewing and evaluating bureau and intra-bureau policies, procedures, and existing guidelines that impact MED/DMD/OM projects.
Evaluate program planning and evaluation for emergency medical preparedness initiatives, management of strategic medical stockpiles, and serve as the focal point within MED/DMD/OM for coordinating both operational aspects of medical preparedness and medical response.
Direct, implement, coordinate, or oversee one or more of a variety of management programs impacting MED/DMD/OM (e.g., annual and strategic program planning, program budgeting, acquisition planning and administration, mandatory periodic reports to Congress or other external oversight organizations).
Interpret government-wide legislation and regulations as well as Departmental policies affecting areas of responsibility and assess their impact on MED/DMD/OM program activities.
Take or recommend actions to achieve organizational objectives and recommend future program objectives and improvements.
Plan and conduct special studies, personally or through team members, provide advice to managers of headquarters functions, and develop and evaluate policies in assigned areas of responsibility.
Receive guidance from and coordinate efforts with appropriate organizations at the Departmental level (e.g., central authorities for Program and Policy Planning, Budgeting, Acquisition, and Legislative Affairs).
Plan, conduct or participate in special studies as part of teams or task forces and provide assistance to the Department, the bureau, domestic organizations outside Washington, DC, and overseas posts.
Organize and lead meetings with the MED/DMD/OM management team in order to persuade or negotiate acceptance and readiness.
Recommend solutions for implementation of recommendations for new or modified information systems, where the proposals involve substantial agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activities under evaluation.
Analyze logistics policies, procedures, inventory processes, supply management information systems, logistics warehousing capabilities, pharmaceutical efficacy, and capacity/capability and process improvements to their respective Office Director.
Develop, implement, and monitor sophisticated management information systems that focus on MED/DMD/OM’s progress in executing long and short range plans, implementing policies, and managing programs by tracking the accomplishment of goals, objectives and priorities established by statutes, executive orders, the Department, the Under Secretary, or Assistant Secretary.
Ensure that accurate, appropriately concise and timely information is provided to executive management and policy officials.
Plan, develop, and coordinate planning management through briefings, presentations and conferences for executive management.