Management & Program Analyst II - Washington DC

VetJobs•Washington, DC

9d•$175,000 - $200,000•Onsite

About The Position

All Native Group is seeking a Management and Program Analyst to provide skilled administrative analytical and evaluative work related to program operations and, management and organizational efficiency and productivity for the Managing Director of Operational Medicine (MED/DMD/OM) and his subordinate offices, Office of Protective Medicine (MED/DMD/OM/PM) and the Office of Strategic Medical Preparedness (MED/DMD/OM/SMP). The Management and Program Analyst is responsible for performing the following duties: review and analyze procedures and operating policies to assess their effectiveness; provide evaluations, information, and written recommendations to effectively manage administrative operations; study, interpret, develop, and implement new and existing administrative directives; respond to inquiries; research and resolve problems; analyze reports; interface with DOS program participants, Office Directors and high level contractor personnel; attend weekly meetings to plan overall program management strategy; attend inter-agency meetings addressing program issues; process program related documents and analyze and produce program reports; perform miscellaneous audits; develop and maintain program databases and master files; instruct mid-level administrators and program users on procedures and policies and; address and solve program issues/problems.

Requirements

Experience working in a similar capacity in a private sector, military organization, or federal agency
Ability to act as a subject matter expert in administrative and programmatic software, including Global Employment Management System (GEMS), Automated Classification Recruitment Solution (ACRS), Integrated Logistics Management System (ILMS), Microsoft Office, Microsoft SharePoint, Google Earth, Adobe Acrobat
Ability to work independently and maintain a close and highly responsive relationship to the day-to-day administrative and programmatic activities of the MED/DMD/OM as a whole.
Ability to obtain a Top Secret clearance is a condition of employment.
Must be a U.S. citizen.
Ability to work at a computer for extended periods, travel as required, communicate effectively, and occasionally lift up to 25 pounds.
Ability to perform repetitive motions with the hands, wrists, and fingers.
Ability to engage in and follow audible communications in emergency situations.

Nice To Haves

Top secret preferred

Responsibilities

Plans and conducts studies for efficiency of operations of Bureau organizations ranging from single units to the Directorate level, including any overseas or otherwise geographically separated organizational entities by means of personal interviews, on-site observation, and study of documentation, notes work load, work flow, processes, methods, turnaround time on transactions, complicating factors beyond the immediate control of the organization studied, findings of prior Departmental or outside management audits, and feedback from client organizations in order to evaluate the organizational entity’s efficiency.
Fields research questions from OM staff, conducting in-depth research of authoritative publications, the Foreign Affairs Manuals and Handbooks, the Code of Federal Regulations, and other relevant sources to address inquiries from OM staff, drafting well-written special one-time reports or issue summaries.
Adjusts the scope and focus of studies based on management’s directions to either select specific problematic organizational entities or operations or conduct broader surveys to verify the adequacy of current staffing levels and competencies.
Drafts reports of findings and offers recommendations for improvements in the organization’s structure, staffing level and distribution, occupational competencies, work methods, procedures, or other factors as appropriate.
Works in collaboration with Bureau and human resources personnel to resolve administrative matters for MED/DMD/OM personnel.
Assists in developing annual budget and mid-year budget review, contacts vendors for price quotes, conducts online pricing research for required materials, and drafts explanatory materials/justification to accompany budget submissions.
Ensures assigned project/accounts are within original budget estimates, monitors cost expenditures, maintains current expenditure balance, and alerts the Program Manager of potential cost overruns.
Liaises with the Office of the Executive Director and supported units to facilitate the reimbursement of funds between bureaus; keeps records of reimbursable transactions (e.g., travel, time and attendance); and complies data/reports necessary to facilitate the transfer of funds.
Designs and administers planning and controls for submission of data, including forming the basis of budget and program resource requests and decisions.
Conducts financial and budget reviews and/or estimates for designated MED/DMD/OM programs/projects.
Completes comprehensive organization or business process reviews (on a quantitative or qualitative basis) to evaluate assigned MED/DMD/OM projects, identifying measures to increase organizational effectiveness and efficiency by improving operational methods, manpower utilization, functional alignment, and distribution of work.
Manages a portfolio of MED/DMD/OM programs/projects, responsible for tracking workflow, work assignments, conflicts, and deadlines, and accepts responsibility for bringing matters to completion and achieving required results.
Develops central level management policy and procedures for MED/DMD/OM projects while developing plans based on broad strategic support requirements and condensing strategic objectives into operational concepts, standards, procedures, and executable tasks.
Identifies legal implications of applicable statutes, procurement authorities, international agreements, regulations, and Foreign Affairs Manual provisions that impact MED/DMD/OM programs/projects, explaining their effect on MED/DMD/OM programs/projects.
Performs fact-finding and research on a wide variety of topical issues necessary to complete special projects.
Formulates first draft responses to myriad senior level inquiries.
Duties may entail analysis of complex problems, defining functional requirements, resource allocation, operations research, logistics modeling and process analysis and design.
Manages assigned programs/projects from inception through completion.
Builds positive customer relations and creates new business processes, procedures, techniques, and systems that relate to the assigned program/project.
Develops novel approaches to overcome obstacles to MED/DMD/OM projects in support of expeditionary medicine activities, applying research skills and professional approaches to identify, analyze, and solve challenges.
Exercises initiative and creativity, recognizing and advising MED/DMD/OM personnel of areas of deficiency, potential problems, trends or similar factors of interest and develops innovative recommendations to strengthen identified issues.
Assists higher level staff in reviewing and evaluating bureau and intra-bureau policies, procedures, and existing guidelines that impact MED/DMD/OM projects.
Evaluates program planning and evaluation for emergency medical preparedness initiatives, management of strategic medical stockpiles, and serves as the focal point within MED/DMD/OM for coordinating both operational aspects of medical preparedness and medical response.
Responsible for directing, implementing, coordinating, or overseeing one or more of a variety of management programs impacting MED/DMD/OM (e.g., annual and strategic program planning, program budgeting, acquisition planning and administration, mandatory periodic reports to Congress or other external oversight organizations). Interprets government-wide legislation and regulations as well as Departmental policies affecting areas of responsibility and assesses their impact on MED/DMD/OM program activities.
Takes or recommends actions to achieve organizational objectives and recommends future program objectives and improvements.
Plans and conducts special studies, personally or through team members, provides advice to managers of headquarters functions, and develops and evaluates policies in assigned areas of responsibility.
Receives guidance from and coordinates efforts with appropriate organizations at the Departmental level (e.g., central authorities for Program and Policy Planning, Budgeting, Acquisition, and Legislative Affairs).
Plans, conducts or participates in special studies as part of teams or task forces and provides assistance to the Department, the bureau, domestic organizations outside Washington, DC, and overseas posts.
Organizes and leads meetings with the MED/DMD/OM management team in order to persuade or negotiate acceptance and readiness.
Recommends solutions mentation of recommendations for new or modified information systems, where the proposals involve substantial agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activities under evaluation.
Analyzes logistics policies, procedures, inventory processes, supply management information systems, logistics warehousing capabilities, pharmaceutical efficacy, and capacity/capability and process improvements to their respective Office Director.
Responsible for developing, implementing, and monitoring sophisticated management information systems that focus on MED/DMD/OM’s progress in executing long and short range plans, implementing policies, and managing programs by tracking the accomplishment of goals, objectives and priorities established by statutes, executive orders, the Department, the Under Secretary, or Assistant Secretary.
Ensures that accurate, appropriately concise and timely information is provided to executive management and policy officials.
Plans, develops, and coordinates planning management through briefings, presentations and conferences for executive management.