Management Assistant

CarMax • Manchester, TN

6d • $16 - $23 • Onsite

About The Position

CarMax reconditioning centers prepare vehicles for sale. The Management Assistant supports location operations by assisting managers with hiring, onboarding, and orientation, and by handling administrative tasks such as paperwork, system updates, ordering uniforms and safety equipment, and coordinating required safety and certification training. At some locations, reconditioning centers also host wholesale auctions for licensed dealers; there, the role may additionally support vehicle paperwork and cash handling. At combined reconditioning and auction locations, full-time Management Assistants support both management teams. The position requires attention to detail and the ability to multitask in a fast-paced, team-oriented environment.

The position is based at CarMax's Manchester Recon location in Manchester, Tennessee. Depending on the location, the role may be full-time or part-time.

Requirements

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting.
• Ability to lift objects weighing up to 20 lbs.
• Comfort working in and moving about an active reconditioning facility, including exposure to noise, fumes, and varying temperatures, and adherence to required PPE standards.
• Ability to maintain the confidentiality of associate records and reports within the scope of the position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation, ensure required documentation and training are completed on time, and maintain accurate personnel files.
• Complete new-hire employment eligibility verification, including I-9 documentation, and coordinate badge issuance and facility system access.
• Administer uniform and personal protective equipment (PPE) programs, including sizing, ordering, replacement, and distribution records.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean, orderly work area.
• At locations that include auction operations, process auction paperwork, including DMV documentation and dealer registration, and handle cash management tasks such as deposits, safe handling, and multiple payment types.
• Provide additional administrative support and complete other duties as assigned by the Operations Manager.

Benefits

• Up to 48 hours of sick time per year, accrued per pay period, for eligible full-time hourly or commission/incentive-eligible associates.
• Between 80 and 200 hours of vacation time per year after a 90-day waiting period, depending on years of continuous service, for eligible full-time hourly or commission/incentive-eligible associates.
• Eight hours of pay for each of six scheduled paid holidays per year, plus one floating holiday, for eligible full-time hourly or commission/incentive-eligible associates.
• Holiday Premium Pay for eligible associates who work on a scheduled holiday due to business need.
• Paid time away with no specified limit as needed for sick leave, vacation, bereavement, jury duty, holidays, and floating holidays, subject to manager approval, for full-time salaried associates.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed