Management Assistant

CarMax • Midlothian, TX

3d • $16 - $23 • Onsite

About The Position

CarMax reconditioning centers prepare vehicles for sale. The Management Assistant supports location operations by assisting managers with hiring, onboarding, and orientation for new associates, and by managing administrative work such as paperwork, system updates, uniform and safety equipment ordering, and required safety and certification training. At locations that also host wholesale auctions for licensed dealers, the role may support vehicle paperwork and cash handling in a fast-paced, team-oriented environment. At combined reconditioning and auction locations, full-time Management Assistants support both management teams. The position requires attention to detail and the ability to multitask to help maintain operational excellence and support associates and leaders.

The position is based at the CarMax reconditioning center at 4100 Power Way in Midlothian, Texas. The posting says the role may be full-time or part-time depending on location. The hourly rate is $15.50–$23.30.

Requirements

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting.
• Ability to lift objects weighing up to 20 lbs.
• Comfort working in and moving about an active reconditioning facility, including exposure to noise, fumes, and varying temperatures, and adherence to required PPE standards.
• Ability to maintain confidentiality of associate records and reports within the scope of the position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation, ensure required documentation and training are completed on time, and maintain accurate personnel files.
• Complete new-hire employment eligibility verification, including I-9 documentation, and coordinate badge issuance and facility system access.
• Administer uniform and personal protective equipment (PPE) programs, including sizing, ordering, replacement, and distribution records.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
• At locations that also include auction operations, process auction paperwork, including DMV documentation and dealer registration, and handle cash management tasks such as deposits, safe handling, and multiple payment types.
• Provide additional administrative support and complete other duties as assigned by the Operations Manager.

Benefits

• Eligible associates may accrue up to 48 hours of sick time per year.
• Full-time hourly or commission/incentive-eligible associates may receive 80 to 200 hours of vacation time per year after a 90-day waiting period, depending on years of continuous service.
• Eligible associates receive 8 hours of pay for each of six scheduled paid holidays per year, plus one floating holiday.
• Eligible associates who work on a scheduled holiday due to business need may receive Holiday Premium Pay.
• Full-time salaried associates receive paid time away, with no specified limit, as needed for sick time, vacation, bereavement, jury duty, holidays, and floating holidays, subject to manager approval.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed