Management Assistant

CarMax • New Kent, VA

11d • $16 - $23 • Onsite

About The Position

CarMax Management Assistants support reconditioning center operations by assisting managers with hiring, onboarding, and orientation for new associates. The role includes maintaining paperwork and personnel records, updating systems, ordering uniforms and safety equipment, and coordinating required safety and certification training. At locations that also host wholesale auctions for licensed dealers, the position may additionally support auction vehicle paperwork and cash handling. At combined reconditioning and auction locations, full-time Management Assistants support both management teams. The work calls for attention to detail, multitasking, and administrative support in a fast-paced, team-oriented environment.

The position is based at CarMax’s New Kent location in West Point, Virginia. Depending on the location, the role may be full time or part time; the specific employment type for this opening is not stated. The hourly rate is $15.50–$23.30.

Requirements

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills when interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting.
• Ability to lift objects weighing up to 20 pounds.
• Comfort working in and moving about an active reconditioning facility, including exposure to noise, fumes, and varying temperatures, and adherence to required PPE standards.
• Ability to maintain confidentiality of associate records and reports within the scope of the position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
• Facilitate new associate orientation, ensure timely completion of required documentation and training, and maintain accurate personnel files.
• Complete new-hire employment eligibility verification, including I-9 documentation, and coordinate badge issuance and facility system access.
• Administer uniform and personal protective equipment (PPE) programs, including sizing, ordering, replacement, and distribution records.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
• At locations with auction operations, process auction paperwork, including DMV documentation and dealer registration, and handle cash management tasks such as deposits, safe handling, and multiple payment types.
• Provide additional administrative support and complete other duties as assigned by the Operations Manager.

Benefits

• Paid sick time for eligible full-time hourly or commission/incentive-eligible associates: up to 48 hours per year, accrued per pay period.
• Paid vacation time for eligible full-time hourly or commission/incentive-eligible associates: 80 to 200 hours per year after a 90-day waiting period, depending on years of continuous service.
• Paid holidays for eligible full-time hourly or commission/incentive-eligible associates: 8 hours of pay for each of six scheduled holidays per year, plus one floating holiday.
• Holiday Premium Pay for eligible associates who work on a scheduled holiday due to business need.
• Paid time away with no specified limit as needed for sick leave, vacation, bereavement, jury duty, holidays, and floating holiday for full-time salaried associates, subject to manager approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed