Management Assistant

CarMax • Midlothian, TX

2d • Onsite

About The Position

CarMax Management Assistants support operations at vehicle reconditioning centers by helping managers with hiring, onboarding, and orientation, and by handling administrative tasks such as paperwork, system updates, uniform and safety equipment ordering, and required safety and certification training. At locations that also host wholesale auctions for licensed dealers, the role also supports auction paperwork and cash handling. At combined reconditioning and auction locations, full-time Management Assistants support both management teams. The position requires attention to detail, multitasking, and a commitment to supporting associates and leaders in a fast-paced operational environment.

Requirements

• Ability to read, interpret, and accurately transcribe data for record-keeping.
• Strong organizational skills and attention to detail in a deadline-driven environment.
• Proficiency in word processing, spreadsheets, and intermediate PC skills.
• Effective communication skills when interacting with customers and associates in person, by phone, and in writing.
• Ability to multitask and prioritize in a fast-paced production setting.
• Ability to lift objects weighing up to 20 pounds.
• Comfort working in and moving about an active reconditioning facility, including exposure to noise, fumes, and varying temperatures, and adherence to required personal protective equipment standards.
• Ability to maintain confidentiality of associate records and reports within the scope of the position.
• Flexibility to work varied schedules, including nights, weekends, and holidays.

Responsibilities

• Coordinate hiring and onboarding, including scheduling interviews, preparing documentation, and maintaining applicant records in Workday.
• Facilitate new associate orientation, ensure required documentation and training are completed on time, and maintain accurate personnel files.
• Complete employment eligibility verification, including I-9 documentation, and coordinate badge issuance and facility system access.
• Administer uniform and personal protective equipment programs, including sizing, ordering, replacement, and distribution records.
• Follow CarMax Environmental, Health and Safety requirements and maintain a clean, orderly work area.
• At locations with auction operations, process auction paperwork, including DMV documentation and dealer registration, and handle cash management tasks such as deposits, safe handling, and multiple payment types.
• Provide additional administrative support and complete other duties as assigned by the Operations Manager.

Benefits

• Paid sick time for eligible full-time hourly or commission/incentive-eligible associates: up to 48 hours per year, accrued per pay period.
• Vacation time for eligible full-time hourly or commission/incentive-eligible associates: 80 to 200 hours per year after a 90-day waiting period, depending on years of continuous service.
• Paid scheduled holidays: 6 per year, with 8 hours of pay for each, plus 1 floating holiday for eligible full-time hourly or commission/incentive-eligible associates.
• Holiday Premium Pay when eligible associates work on a scheduled holiday due to business need.
• Paid time away with no specified limit as needed for sick leave, vacation, bereavement, jury duty, holidays, and floating holiday for eligible full-time salaried associates, subject to manager approval.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed