Management Analyst - Community Development

City of Prescott • Prescott, AZ

5d • $67,273 - $100,910 • Onsite

About The Position

The Management Analyst performs complex professional, technical, analytical, and administrative work supporting management and the Community Development Department. The position assists with departmental administration, development, and operations under established policies and procedures. It supports budgeting, strategic planning, policy and procedure development, performance analysis, technology and records management, employee processes, grants, departmental plans, process improvements, reporting, contracts, and special projects. Depending on the assigned area, the role may support emergency response planning and provide technical expertise. The position may oversee, train, mentor, and evaluate other employees as assigned, and is responsible for providing customer service and helping improve operating results while minimizing delays and conflicts.

Work is performed in a standard City office environment and may require evening, weekend, and holiday work as needed. The employee operates a City vehicle and standard office equipment, including a computer terminal, telephone, 10-key calculator, and copier. A post-offer, pre-employment screening includes drug screening, a motor vehicle records check, and criminal background screening. The position is designated safety sensitive.

Requirements

• Bachelor's degree in Business Administration or a field related to the assigned area, plus five years of analytical work in public administration and experience with computer software related to the assigned area; or an equivalent combination of education, experience, and training that provides the knowledge and abilities needed for the position.
• Depending on the assigned area, possess a valid Class D Arizona driver's license or obtain one within 30 days of hire.
• Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to assigned duties.
• Knowledge of agreements and contracts related to the assigned area.
• Knowledge of Microsoft Word, Excel, and PowerPoint.
• Knowledge of occupational hazards and worker safety precautions related to the assigned department.
• Knowledge of budget processes and procedures, job-related computer software, research methods, document sources, and research techniques.
• Skill in providing customer service; evaluating and developing operational, procedural, policy, and methodological improvements; communicating verbally and in writing; and using public relations techniques to respond to inquiries and complaints.
• Ability to establish and maintain effective working relationships with employees, state, federal, and City officials, and the public; follow oral and written instructions; and respond cordially to inquiries and concerns.
• Ability to safely operate a City vehicle and standard office equipment.
• Ability to communicate clearly, concisely, and effectively in person and by telephone; aviation radios may be used depending on the department.

Responsibilities

• Lead annual budget preparation and assist with strategic planning, departmental projects, and outside agency reporting.
• Facilitate budget development meetings; prepare budget spreadsheets, documents, and capital request forms; estimate project and contract endings; enter the final budget into the financial records system; facilitate quarterly budget reviews; and initiate journal entries to correct miscoded expenses.
• Support policy and procedure revisions, performance metric analysis, and technical document revisions.
• Work with staff to monitor permits, projects, and code cases, keeping workflows on track and ensuring compliance with applicable codes, timeframes, and policies.
• Assist with implementation, installation, configuration, troubleshooting, training, maintenance, and updates for department technologies, including CentralSquare and Laserfiche; develop processes and procedures for data gathering, entry, and reporting.
• Serve as the Department's Records Control Official, overseeing the City's Records Management Program, sharing information, and coordinating staff training as needed.
• Track and assist with employee human resources processes for Department staff.
• Track and assist with staff professional development and training, including continuing education and certification achievement and renewal.
• When applicable, oversee grant applications by preparing, writing, reviewing, and submitting application materials and ensuring compliance with grant requirements.
• Assist management in identifying and recommending proactive measures for short- and long-range plans and program development.
• Assist in preparing, revising, and implementing Department plans and forecasting documents.
• Work with management to streamline processes, develop written policies and standard operating procedures, and identify efficiencies and automation opportunities.
• Develop and execute creative strategies, solve problems, and build critical relationships.
• Assist with marketing and public relations activities.
• Assist with development and management of software needs.
• Manage compliance with applicable state and federal records retention schedules.
• Analyze departmental activities, services, programs, fees, and resources by gathering statistical data, conducting audits or other studies, and making recommendations.
• Assist management and staff with drafting code revisions, development agreements, water reimbursement agreements, and other technical and legal documents.
• Support internal and external communications through reports, presentations, and meetings.
• Prepare and present technical, administrative, financial, analytical, and statistical reports that interpret data and present alternatives, conclusions, trends, forecasts, and recommendations.
• Perform general administrative duties and assist with negotiating, creating, and administering agreements and contracts as assigned.
• Depending on the assigned area, work on emergency response plans and provide technical support or subject-matter expertise.
• Assist with special projects.
• Oversee work and train, mentor, and evaluate others as assigned.
• Provide customer service, improve operating results, and minimize delays and conflicts.
• Perform other duties as assigned.

Benefits

• Complimentary mental health and wellness services, including an Employee Assistance Program, a Calm subscription, and health coaching.
• Paid time off up to 25 days in the first year of employment.
• 10 paid holidays and one floating holiday per year.
• Free employee-only medical, dental, vision, short-term disability, and life insurance coverage.
• Pension and long-term disability through the Arizona State Retirement System.
• Supplemental benefits, including deferred compensation plans and additional life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level