Management Analyst - Community Development

City of Prescott • Prescott, AZ

4d • Onsite

About The Position

The Management Analyst performs professional, complex, technical, analytical, and administrative duties in support of management and the Community Development Department. The role assists management with department administration, development, and operations in accordance with established policies and procedures. Work includes budget preparation, strategic planning, performance and program analysis, records management, staff training and development tracking, technology support, process improvement, reporting, and assistance with agreements and special projects. Duties may vary by assigned area and may include emergency response planning, grant administration, marketing and public relations support, and technical support as a subject matter expert. The position works in a standard City office environment and may require evening, weekend, or holiday work as needed. A post-offer, pre-employment background screening includes drug screening, a motor vehicle records check, and criminal background screening. The position is designated as safety sensitive.

Requirements

• Bachelor's degree in Business Administration or a field related to the assigned area, and five years of analytical work in public administration with experience using computer software related to the assigned area; or an equivalent combination of education, experience, and training providing the knowledge and abilities necessary for the essential functions.
• Depending on assigned area, possess a valid Class D Arizona driver's license or obtain one within 30 days of hire.
• Knowledge of federal, state, and City rules, regulations, policies, procedures, codes, and ordinances related to assigned duties.
• Knowledge of agreements and contracts related to the assigned area.
• Knowledge of MS Word, Excel, PowerPoint, job-related computer software, budget processes and procedures, research methods, document sources, and research techniques.
• Knowledge of occupational hazards and worker safety precautions related to the assigned department.
• Skill in customer service; evaluating and developing operational, procedural, policy, and methods improvements; verbal and written communication; and applying public relations techniques when responding to inquiries and complaints.
• Ability to establish and maintain effective working relationships with employees, state, federal, and City officials, and the public.
• Ability to follow oral and written instructions and respond cordially to inquiries and concerns.
• Ability to safely operate a City vehicle and standard office equipment, including a computer terminal, telephone, 10-key calculator, and copier.
• Ability to communicate clearly, concisely, and effectively in person and over the telephone; aviation radios may be used depending on department.
• Ability to work in a dynamic environment and respond sensitively to changing goals, priorities, and needs.
• Successful completion of a post-offer, pre-employment background screening, including drug screening, motor vehicle records check, and criminal background screening.

Responsibilities

• Lead annual budget preparation and assist with strategic planning, department projects, and outside agency reporting.
• Facilitate budget development meetings; prepare budget documents and spreadsheets; complete capital request forms; prepare estimated project and contract endings; enter final budgets into the financial records system; facilitate quarterly budget reviews; and initiate journal entries to correct miscoded expenses.
• Support revisions to department policies, procedures, performance metrics, and technical documents.
• Coordinate with staff to monitor permits, projects, and code cases, keeping workflow on track and ensuring compliance with applicable codes, timeframes, and policies.
• Assist with implementation, installation, configuration, troubleshooting, training, maintenance, and updating of department technologies, including CentralSquare and Laserfiche.
• Develop processes and procedures for data gathering, input, and reporting.
• Serve as the Department's Records Control Official, overseeing the City's Records Management Program, disseminating information, and coordinating staff training as needed.
• Track and assist with employee human resources processes for Department staff.
• Track and assist with staff professional development and training, including continuing education and certification achievement and renewal.
• As assigned, oversee grant applications by preparing, writing, reviewing, and submitting materials and ensuring compliance with applicable grants.
• Assist management with proactive measures for short- and long-range plans and program development.
• Assist in preparing, revising, and implementing department plans and forecasting documents.
• Work with management to streamline processes, develop written policies and standard operating procedures, and identify efficiencies and automation opportunities.
• Develop and execute creative strategies, resolve problems, and build critical relationships.
• Assist with marketing and public relations activities and development and management of software needs.
• Manage compliance with applicable state and federal records-retention schedules.
• Analyze departmental activities, services, programs, fees, and resources by gathering statistical data, performing audits or studies, and making recommendations.
• Assist management and staff with drafting code revisions, development agreements, water reimbursement agreements, and other technical and legal documents.
• Support internal and external communication through reports, presentations, and meetings.
• Prepare and present technical, administrative, and financial analytical and statistical reports that interpret data and present alternatives, conclusions, trends, forecasts, and recommendations.
• Perform general administrative duties and assist with negotiating, creating, and administering agreements and contracts as assigned.
• Depending on assigned area, work on emergency response plans and provide technical support as a subject matter expert.
• Assist with special projects.
• As assigned, oversee work and train, mentor, and evaluate the performance of others.
• Provide customer service, improve operating results, and minimize delays and conflicts.
• Perform other duties as assigned.

Benefits

• Complimentary mental health and wellness services, including an Employee Assistance Program, a free Calm subscription, and health coaching.
• Paid time off up to 25 days in the first year of employment.
• 10 paid holidays and one floating holiday per year.
• Free employee-only coverage for medical, dental, vision, short-term disability, and life insurance.
• Pension and long-term disability through the Arizona State Retirement System.
• Supplemental benefits such as deferred compensation plans and additional life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level