Management Analyst

Nassau County Board of County Commissioners•Nassau County, FL

13d

About The Position

Under limited supervision, the Management Analyst performs complex and specialized administrative and technical work to support the effectiveness and efficiency of the department. The position is responsible for assigned projects and functional areas involving operational and administrative support, and requires independent judgment and considerable discretion. Work includes budget and personnel administration, research and analysis, preparation of reports and policy documents, project coordination, communications, and support for department operations and strategic initiatives. The analyst supports conservation land acquisition activities; outreach, engagement, and special events; fundraising, sponsorship, and community partnership activities associated with Imagine Nassau; strategic planning, organizational performance, fiscal accountability, and public transparency; communications; and economic development activity. The analyst also provides research, coordination, project tracking, and administrative support for special assignments and strategic initiatives as directed by the Director. Employees may be required to work in their current role or another role before, during, or after an emergency. The position works primarily in an office, with occasional work at other indoor and outdoor locations. A valid State Driver’s License may be required. Applicants are subject to a criminal background check.

Requirements

Bachelor’s degree in finance, public or business administration, or a related field, supplemented by five years of responsible administrative work experience; or an equivalent combination of education, training, and experience providing the required knowledge, skills, and abilities.
Ability to comprehend, interpret, and apply regulations, procedures, and related information.
Knowledge of interpersonal and administrative skills, modern office practices and technology, and proper English usage, vocabulary, punctuation, grammar, and spelling.
Ability to use a computer for word and data processing and type accurately at a rate sufficient to perform assigned duties.
Ability to operate and maintain office equipment.
Ability to assemble and analyze information and prepare clear, concise, and effective reports and records.
Ability to read and interpret materials related to the job’s responsibilities.
Ability to maintain confidentiality, take initiative, and complete duties without direct supervision.
Ability to use independent judgment, plan and prioritize work, and organize daily assignments and activities.
Ability to perform duties courteously and with integrity in the public interest, and to assist coworkers and employees of other departments.
Ability to learn and use new skills and information to improve performance and efficiency.
Ability to communicate with a variety of audiences, including visitors, staff, and volunteers.
Ability to work under stressful conditions and react calmly and quickly in emergencies.
May require a valid State Driver’s License.
Must meet the physical demands of extended periods at a keyboard or workstation; stooping, sitting, kneeling, bending, crouching, reaching, standing, walking, lifting and carrying up to 10 pounds, and pushing and pulling.

Nice To Haves

Local Government experience is preferred.

Responsibilities

Provide administrative support, including preparing correspondence and memoranda, scheduling appointments and meetings, taking meeting notes, arranging travel, processing check requests, and providing travel directions.
Prepare revenue, expenditure, staffing, and budget-status analyses and reports; draft budget requests and budget adjustment requests.
Monitor revenues and expenditures, assist with annual budget requests, maintain department and project budgets, process invoices, and coordinate year-end closing procedures.
Conduct research and analyze data; draft policy and procedure documents and communications materials; prepare studies, reports, recommendations, and decision-support information.
Plan, organize, implement, direct the preparation of, and present administrative reports and special projects, including presentations and speeches.
Maintain departmental committee and project calendars.
Prepare agenda items for appointments, advertise vacancies, notify selected individuals, and schedule orientation with the County Attorney’s Office.
Greet and assist visitors; answer calls and emails; respond to inquiries, requests, and complaints; provide information or refer matters to appropriate staff.
Coordinate special events and projects, including ribbon cuttings, ground breakings, and dedication events.
Provide administrative assistance such as coordinating meetings and processing leave and travel requests.
Prepare and process employee status transmittals and manage personnel functions, including payroll, time and leave tracking, and employee records.
Manage inventory and maintain office equipment and supplies; submit maintenance requests.
Prepare, file, copy, and transmit correspondence, budget and financial documents, payroll documents, reports, spreadsheets, personnel forms, logs, and other records.
Operate a vehicle and office equipment, including computers, fax machines, copiers, recording equipment, telephones, and calculators.
Directly supervise assigned employees by establishing work procedures and schedules, assigning duties, reviewing work, recommending and approving personnel actions, conducting performance reviews, and potentially providing training and orientation.
Assist in maintaining pages on the County website and respond to emails from the general public.
Receive, review, prepare, and submit records and reports, including incident reports, schedules, invoices, vehicle maintenance records, purchase requisitions, and performance appraisals.
Manage preparation and tracking of files, projects, grants, and related work.
Assist with coordination and tracking of conservation land acquisition, including property research, due diligence, correspondence, contracts, and project documentation.
Support outreach, engagement, and special events, as well as administrative, organizational, fundraising, sponsorship, and community partnership activities associated with Imagine Nassau.
Support strategic planning, organizational performance, fiscal accountability, public transparency, communications, and economic development activities.
Provide research, coordination, project tracking, and administrative support for special assignments and strategic initiatives as directed by the Director.
Attend work regularly, follow attendance policies, and provide management adequate notice of vacation and leave requests.
Perform related duties as required and, when necessary, work in the current or another role in connection with an emergency.