Management Analyst (Fleet & Family Readiness)

Commander, Navy Installations Command•Washington Navy Yard, DC

5d•Onsite

About The Position

The Management Analyst is assigned to the Fleet & Family Readiness (FFR) N9 Front Office at Commander, Navy Installations Command (CNIC) in Washington, DC. The position provides overall coordination and operational support to CNIC N9, including regional and installation activities involving more than $2 billion annually in appropriated and non-appropriated resources across 10 regions and 71 installations. The analyst serves the Senior Executive Service N9 FFR Director and acts as a subject matter expert and strategic advisor for FFR programs. The role combines executive-office administration with enterprise-wide management analysis. It coordinates the Director’s schedule, communications, travel, meetings, events, office logistics, and onboarding and offboarding. It also interprets policy, manages sensitive and high-level taskings, conducts management studies and complex analyses, develops data-driven recommendations, and tracks actions and initiatives affecting FFR operations and service delivery. Applicants must be U.S. citizens and possess or be able to obtain a Secret security clearance. They must pass applicable background and records checks and E-Verify employment verification, and participate in Direct Deposit/Electronic Fund Transfer within the first 30 days. A one-year probationary period may apply. Salary depends on experience and/or education. The position has no positive education requirement. A Government-issued Travel Card may be required for positions involving travel more than twice per year. The workplace is a drug-free Federal workplace.

Requirements

U.S. citizenship.
Possess or be able to obtain a Secret security clearance.
Pass applicable records and background checks and successfully pass E-Verify employment verification.
Participate in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment.
At least five years of progressively responsible specialized experience independently analyzing administrative operations to recommend procedural improvements and coordinating executive-level actions for a senior leader, such as an SES member, flag/general officer, or equivalent corporate executive.
Knowledge of management and analysis concepts, principles, and techniques sufficient to work as a professional peer with Command and program managers across the enterprise, Navy, and DoW.
Knowledge of CNIC and FFR programs, goals, and objectives sufficient to provide expert guidance on their development and execution.
Knowledge of CNIC, Navy, DoW, and Federal policies, statutes, and requirements governing FFR programs and operations.
Knowledge of emerging management initiatives affecting how the U.S. Government conducts business.
Knowledge of qualitative and quantitative methods, tools, techniques, and indicators for assessing, evaluating, and improving complex management processes and FFR operations.
Knowledge of key program events and milestones, their sequence and timing, and organizational relationships and administrative support functions within CNIC, Navy, and DoW.
Skill in applying analytical and evaluative methods to issues concerning the efficiency and effectiveness of FFR support functions.
Skill in planning, scheduling, and conducting projects to evaluate work operations and recommend improvements.
Skill in developing, selecting, and applying program analysis techniques for interrelated business, financial, resource, and managerial issues.
Skill in working effectively with management and employees at various levels and echelons.
Skill with computer applications and software, including Microsoft Office Suite applications such as PowerPoint, Word, Excel, and Outlook calendars.
Skill in organizing and delivering briefings and representing the organization on pertinent issues.
Interpersonal communication skills to address complicated or controversial issues, assist uncooperative contacts, and respond promptly to customer needs.
Ability to interpret and apply CNIC, Navy, and DoW program policies.
Ability to plan, organize, and develop projects and negotiate with management to gain acceptance and implementation of recommendations involving substantial resources or extensive changes.
Ability to identify and analyze problems, assess information, evaluate alternatives, and make timely and effective recommendations.
Ability to identify root causes and develop or select courses of action that balance mission and stakeholder interests.
Ability to manage competing priorities under strict deadlines while maintaining attention to detail.
Ability to exercise tact and diplomacy when coordinating visits and greeting senior executives from within and outside Government.
Ability to communicate effectively orally and in writing.

Responsibilities

Develop, maintain, and manage the FFR Director’s daily and long-range operational calendar; assess meetings and events for the Director’s attendance, coordinate pre-brief requirements, and identify participating staff.
Prepare official communications, briefing and preparatory materials, and administrative documents in accordance with the Navy Correspondence Manual and CNIC policy.
Task staff and organizational elements to research and prepare documents, speeches, position papers, and briefings for the Director.
Coordinate the Director’s travel, including arrangements, itineraries, administrative details, and travel vouchers.
Manage logistics for front-office meetings and hosted events; screen calls and visitors, handle administrative inquiries, take messages, and route complex matters to appropriate FFR HQ Program Directors.
Coordinate office logistics, supplies, and IT equipment inventory and maintenance within the N-Code.
Develop and implement common business approaches with customers to improve CNIC program efficiency and effectiveness.
Serve as the primary administrative and strategic onboarding/offboarding liaison with Command and Staff and NAF HR.
Provide expert policy and guidance interpretation to FFR program managers for program planning, design, conduct, analysis, and reporting.
Receive, route, and coordinate timely responses to sensitive or confidential Congressional inquiries and taskings from DON, OSW, foreign governments, and outside agencies.
Identify and coordinate complex management studies and reviews, including studies that may significantly affect command structure, policies, and processes.
Coordinate data collection, consolidation, and analysis within HQ, across CNIC regions and installations, and externally with other services in response to higher-level requests.
Develop courses of action for program and management execution within established policy and objectives; use analytical techniques to identify trends and develop data-driven recommendations.
Prepare and present formal studies, briefings, and recommendations to FFR Executives and HQ Program Directors on the effectiveness of N9 program goals, policies, and objectives.
Manage, track, and report actions, activities, projects, and initiatives requiring FFR Executive involvement; use DON and/or DoW tasker management software to assign and track N9 Front Office taskers.
Analyze and recommend administrative and management process improvements affecting the long-term delivery of CNIC FFR programs and services.
Conduct complex analyses of special and recurring projects that cross program lines and support N9 staff, and research the potential impact of proposed or enacted legislation, policies, and procedures.