Management Analyst

Alutiiq•Arlington, VA

About The Position

The Management Analyst supports the Office of Field Management Support (FMS) in developing and administering program tasks to help ensure facility maintenance systems at U.S. Diplomatic missions are safe and reliable. The role focuses on general administrative duties, communications, and financial analysis. Responsibilities include management and program support; procurement and contracting administration; travel, personnel, budget, property, records, and supply administration; coordination of office moves and facility improvements; correspondence and liaison work; and conference planning support. The posting also describes a separate position, Management Analyst – Budget Level III. This role supports FMS in planning, managing, and monitoring a maintenance and repair budget exceeding $200 million for a worldwide facilities portfolio. It provides budget analysis, funding and obligation tracking, transaction review, reporting, and financial oversight to support safe and reliable facility maintenance systems at U.S. Diplomatic missions. The position develops budget estimates and forecasts, monitors execution, analyzes funding requests, reconciles financial records, conducts forensic transaction analysis, prepares reports and briefings, coordinates with facility and finance stakeholders, reviews documentation, and maintains records for oversight, audits, and closeout.

Requirements

Top Secret clearance.
Mastery of qualitative and quantitative methodologies for assessing and improving program effectiveness or complex management processes.
Comprehensive knowledge of Departmental, Bureau, and Office program goals and objectives, with the ability to develop innovative solutions without prior research, methodology, or history.
Demonstrated expertise conducting analyses and studies involving multiple parameters, including creating studies from the ground up without prior data, methodology, or instruction.
Ability to advise and negotiate effectively with management officials to implement recommendations involving substantial resources or extensive procedural change.
Ability to manage change, remain flexible, and influence events and resources to achieve desired results.
Superior writing skills to prepare clear end-user reports, including the SM Program Performance Review (PPR), for diverse audiences.
Ability to coordinate priorities, commitments, and multiple viewpoints to produce results.
Ability to make persuasive, accurate, evidence-based recommendations for changing procedures, methods, policies, and programs.
Strong organization and oral and written communication skills.
Ability to handle multiple tasks simultaneously and work independently.
Proficiency with Microsoft Office (Access, Excel, PowerPoint, and Word), SharePoint, and other automated systems, and ability to learn new software as needed.
For the Budget Level III position: expert experience in budget formulation and execution, financial analysis, transaction reconciliation, and financial reporting tools.
For the Budget Level III position: ability to assess complex records objectively, explain findings clearly, manage competing deadlines, and work effectively across technical and financial teams.
For the Management Analyst position: bachelor's degree from an accredited institution and seven years of related experience.
For the Budget Level III position: advanced degree in accounting or management and at least 15 years of experience in financial and management roles across federal and local government, nonprofit, real estate, and contract accounting.
For the Budget Level III position: demonstrated success implementing general accounting policies and operations while ensuring quality, responsive service, and high ethical standards; ability to multitask while maintaining discretion and confidentiality in team and leadership roles.

Nice To Haves

For the Budget Level III position, experience conducting forensic financial reviews or supporting audits and investigations is highly desirable.
For the Budget Level III position, knowledge of facility maintenance and repair programs, federal funding processes, and acquisition documentation is desirable.

Responsibilities

Perform management and program support work, including planning, research, analysis, correspondence control, communication, and special projects.
Assist with procurement and contracting administration, including pre-solicitation documents, evaluations, contract administration, and advice on administrative processes.
Perform administrative work involving travel, personnel administration, budgeting, procurement, property management, data entry, records management, and supplies.
Coordinate office moves, construction, and facility improvements; recommend furniture selections, assist with equipment purchasing or leasing, arrange telephone services and equipment, and secure equipment maintenance agreements.
Prepare responses to correspondence and act as a liaison or handle communications with people and groups inside and outside the organization.
Coordinate facilities and arrangements for conferences, assist with presentation materials, and provide on-site support.
Develop annual budget estimates, spend plans, funding forecasts, and execution reports for maintenance and repair programs.
Monitor allocations, obligations, expenditures, and unobligated balances; identify execution risks and recommend corrective actions.
Analyze facility work plans, preventive maintenance service contracts, deferred maintenance requirements, and other funding requests for cost, priority, and readiness to execute.
Maintain funding matrices and reconcile program records with official financial and facility management systems.
Conduct forensic financial analysis of transactions, funding histories, and supporting records to identify discrepancies, unusual patterns, unsupported charges, and potential control weaknesses.
Reconstruct funding and transaction histories when needed and document methods, sources, and findings in evidence-based reports for management review and referral.
Prepare briefings on budget status, projected needs, funding gaps, financial findings, and resource reallocation options.
Coordinate with facility managers, regional staff, acquisition personnel, and finance offices to resolve funding issues and support timely awards.
Review supporting documentation for completeness and consistency with applicable budget, acquisition, and internal control requirements.
Maintain records of funding decisions and transactions to support oversight, audits, and year-end closeout.
Perform procurement and contracting administrative functions, including assistance with pre-solicitation documents, evaluations, and contract administration.
Perform other duties as assigned.