Management Analyst (Program Manager)

Washington Headquarters Services • Arlington, VA

2d

About The Position

As a Management Analyst in the WHS Pentagon Services Division, the employee oversees the Foreign Gifts Program, Printing Program, and Federal Register Publishing. The role independently performs comprehensive program management, drives process improvements, and analyzes workflows to optimize efficiency. It uses specialized program knowledge and analytical techniques to resolve operational issues and provide authoritative subject matter advice.

The position serves as the primary Program Manager for the Foreign Gifts Program, overseeing execution, compliance, and daily operations. It also directs daily execution of the OSD Printing and Federal Register Publishing programs in partnership with the Defense Logistics Agency (DLA). The employee serves as a senior advisor to the Director and Branch Chief, performs workflow studies, evaluates program effectiveness, and develops administrative methodologies to improve efficiency. The role also serves as a Contracting Officer’s Representative (COR) for multiple supplies and services contracts and leads procurement planning, portal management, inventory controls, and program metrics.

Requirements

• U.S. citizenship is required.
• Must be able to obtain and maintain a Secret security clearance.
• Must maintain a Contracting Officer’s Representative (COR) certification and obtain certification within 6 months of appointment.
• May qualify at GS-11 with one year of specialized experience equivalent to GS-09, including assisting with compliance, gift, or property tracking programs; monitoring supply acquisitions, inventory, and customer service portals; and supporting vendor contract monitoring.
• GS-11 qualification may alternatively be met with a Ph.D. or equivalent doctoral degree, or three full years of progressively higher-level graduate education leading to such a degree in a relevant field such as Business Administration, or an acceptable combination of education and experience.
• May qualify at GS-12 with one year of specialized experience equivalent to GS-11, including managing specialized compliance, gift, or property tracking programs; directing project tasks using automated tracking systems; coordinating inventory controls, office supply acquisitions, and cross-functional teams; and serving as a technical contract monitor, program manager, or contract administrator on vendor and delivery service contracts.
• Must meet all qualifications and education requirements by the announcement closing date and document them in the resume.
• Resume may not exceed two pages; qualifying experience should include months and hours worked per week for each position.
• Education cannot substitute for experience at the GS-12 level.
• Must meet time-in-grade requirements by the announcement closing date, if applicable.
• Must provide transcripts or degree documentation when qualifying based on education or a combination of education and experience; education must be from an accredited institution.
• Must be determined suitable for federal employment and participate in direct deposit.
• Subject to pre-employment and random drug testing and the DoD Military Spouse Priority Placement Program.
• May be required to complete a probationary or trial period, including a one-year probationary period.
• May require up to 5% occasional official travel away from the normal duty station.
• May be required to work outside normal duty hours, including evenings, weekends, or holidays.

Responsibilities

• Oversee execution, compliance, and daily operations of the Foreign Gifts Program as its primary Program Manager.
• Manage matrixed personnel to track taskings, audit data consistency, and advise Office of the Secretary of War personnel on gift disposition policies.
• Direct daily execution of the OSD Printing and Federal Register Publishing programs.
• Partner with the Defense Logistics Agency to manage customer requirements and ensure compliance with statutory and federal publishing regulations.
• Advise the Director and Branch Chief; conduct technical and non-technical workflow studies, evaluate program effectiveness, and develop administrative methodologies to optimize efficiency.
• Serve as the COR for multiple supplies and services contracts.
• Evaluate contractor cost proposals, review requests for equitable adjustments, and audit monthly and quarterly cost reports.
• Lead the design and coordination of procurement strategies, acquisition plans, and statement of work packages.
• Manage the Supplies and Services Portal, inventory controls, and key program metrics.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and are available through the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Ph.D. or professional degree