Accounting & Procurement Coordinator

State of Maine•Augusta, ME

8d•$56,888 - $79,768•Onsite

About The Position

The Department of Health and Human Services (DHHS), Office of Behavioral Health, is hiring a Management Analyst II for its Contracts & Finance Team. This full-time position is located in Augusta, Maine. The team manages a $160 million budget and administers and coordinates more than 350 annual contracts and procurement documents. The role provides contract and financial analysis and support to Agency Procurement and Program Administrators, supports procurement and payment activities, and oversees the work of an Accounting Assistant Technician. Applicants must have eight years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. The position’s preferred background includes creating and analyzing financial reports and experience with procurement. Well-qualified candidates will demonstrate skill in creating and analyzing financial reports, developing contract or financial processes, processing invoices and payments, analyzing reconciliations, troubleshooting financial and procurement activities for compliance, and gathering or summarizing information for projects, audits, or other requests. To apply, submit a current resume and a cover letter addressing each of the four competency areas listed in the posting. Documents must be submitted in PDF or Word format. The position is not eligible for visa sponsorship or STEM OPT extensions.

Requirements

Eight years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
Demonstrated ability to create and analyze financial reports using Microsoft Excel and other computer-based tools.
Experience developing contracts or financial processes; procurement experience involving an understanding of funding sources is preferred.
Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial and procurement activities to maintain compliance.
Experience working with others to gather data and/or summarize information related to projects, audits, or other requests.
Submit a current resume and a cover letter addressing each of the four competency areas; submit documents in PDF or Word format.

Nice To Haves

Experience creating and analyzing financial reports and conducting other procurement activities.
Procurement experience involving an understanding of funding sources.

Responsibilities

Provide contract and financial analysis and support to Agency Procurement and Program Administrators.
Manage and coordinate the collection of information for audit requests.
Support administrative agreements, delivery orders, requisitions, and other procurement activities.
Refresh and run financial reports supporting the unit manager.
Process and research payments using accounting systems.
Analyze and support non-contract procurement activities for the office, including procurement card activity, travel arrangements and reservations, and other requisitions.
Oversee the work of an Accounting Assistant Technician.

Benefits

13 paid holidays and at least three weeks of annual vacation leave, with vacation accrual increasing with service; overtime-exempt employees receive personal leave.
12 days of sick leave per year.
State payment of 85%–95% of employee-only health insurance premiums, depending on salary; a 5% employee-only premium credit is available for participation in the applicable program.
State payment of 100% of employee-only dental insurance premiums.
State contribution equivalent to 14.06% of pay toward MainePERS retirement.
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness.
Employee assistance through the Living Resources Program.
Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents; additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary deferred compensation through a MaineSaves 457(b) account.
Additional wellness benefits are available to State employees.