Accounting & Procurement Coordinator

State of Maine•Augusta, ME

7d•Onsite

About The Position

The Department of Health and Human Services (DHHS) is hiring a Management Analyst II for the Contracts & Finance Team at the Office of Behavioral Health. This full-time position is located in Augusta, Maine, and is not currently eligible for visa sponsorship or STEM OPT extensions. The team manages a $160 million budget and administers and coordinates more than 350 annual contracts and procurement documents. The role provides contract and financial analysis and procurement support to agency procurement and program administrators. It also coordinates audit-request information, supports agreements and procurement documents, prepares financial reports, researches and processes payments, and handles other procurement activities. The position oversees the work of an Accounting Assistant Technician. The minimum qualification is eight years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices. Preference is given to candidates with experience creating and analyzing financial reports and other procurement activities. The position requires demonstrated competency in financial reporting, contract or financial-process development, invoice and payment processing, reconciliations, troubleshooting, and gathering or summarizing information for projects and audits. Applicants should upload a current resume and a cover letter addressing the four competency areas specified in the posting. Documents should be submitted in PDF or Word format.

Requirements

Eight years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.
Demonstrated ability to create and analyze financial reports using Microsoft Excel and other computer-based tools.
Experience developing contracts or financial processes; procurement experience involving an understanding of funding sources is preferred.
Experience processing invoices and payments, analyzing reconciliations, and troubleshooting financial and procurement activities to maintain compliance.
Experience working with others to gather data and/or summarize information related to projects, audits, or other requests.

Nice To Haves

Experience creating and analyzing financial reports.
Experience with other procurement activities.
Procurement experience involving an understanding of funding sources.

Responsibilities

Provide contract and financial analysis and support to agency procurement and program administrators.
Manage and coordinate the collection of information for audit requests.
Support administrative agreements, delivery orders, requisitions, and other procurement activities.
Refresh and run financial reports to support the unit manager.
Process and research payments using accounting systems.
Analyze and support non-contract procurement activities, including the procurement card, travel arrangements and reservations, and other requisitions.
Oversee the work of an Accounting Assistant Technician.

Benefits

13 paid holidays and more than three weeks of annual vacation leave; vacation accrual increases with years of service.
Personal leave for overtime-exempt employees.
12 days of sick leave per year.
The State pays 85%–95% of employee-only health insurance premiums, depending on salary.
A 5% employee-only health insurance premium credit is available for participants who meet program requirements.
The State pays 100% of employee-only dental insurance premiums.
The State contributes the equivalent of 14.06% of employee pay to the Maine Public Employees Retirement System.
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness through the State's qualified-employer status.
Employee assistance program through the Living Resources Program.
Six weeks of fully paid parental leave for employees welcoming a child, including non-birthing and adoptive parents.
Additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary pre-tax deferred compensation through a MaineSaves 457(b) account.