Maintenance Planning & Performance Coordinator

Destileria Serralles Inc•Ponce, PR

2d•$0 - $47,000

About The Position

The Maintenance Planning & Performance Coordinator supports effective execution and continuous improvement of the maintenance program. The role coordinates maintenance planning, administers the E-Maint computerized maintenance management system (CMMS), monitors maintenance performance, prepares reports, facilitates maintenance meetings, and provides analytical and administrative support to Maintenance Supervisors and Engineering management. The position improves visibility, discipline, and follow-up within the maintenance-management process. It does not replace the technical authority or supervisory responsibilities of Maintenance Supervisors, Engineering personnel, or other technical specialists. The employee is expected to perform quality work within deadlines, work professionally and collaboratively, and coordinate work with other employees and organizations.

Requirements

Education in Industrial Management, Operations Management, Business Administration, Science, Supply Chain, Technical Management, or a related discipline; equivalent combinations of education and directly relevant experience may be considered.
Strong planning and organizational ability.
Ability to analyze data and develop KPIs.
Microsoft Excel and technical-reporting skills.
Cross-functional coordination skills.
Written and verbal communication skills.
Meeting-facilitation skills.
Follow-up and action-management skills.
Knowledge of continuous-improvement methodologies.
Ability to work effectively with manufacturing and maintenance personnel.
Ability to manage multiple priorities.
Demonstrates strategic thinking, analytical ability, problem solving, project coordination, communication, teamwork, and business acumen.
Demonstrates ethics, organizational support, planning and organizing, and attention to safety and security procedures.

Nice To Haves

Preferred 2–5 years of experience in manufacturing, operations, maintenance coordination, production planning, quality, continuous improvement, or a related industrial environment.
Internal manufacturing knowledge and transferable coordination or analytical experience may be considered.
Bilingual English/Spanish.
CMMS experience.
E-Maint experience.
Maintenance planning or scheduling experience.
Six Sigma or Continuous Improvement training.
Project-management experience.
Experience in a unionized manufacturing environment.
Experience preparing dashboards or management reports.

Responsibilities

Support Maintenance Supervisors in developing daily and weekly maintenance priorities.
Coordinate maintenance requirements with Production and other operational departments.
Maintain visibility of scheduled work, pending work, and maintenance backlog; follow up on open and overdue activities.
Assist in identifying labor, material, contractor, and information requirements for scheduled maintenance, and support shutdown and major-maintenance planning when required.
Serve as the primary administrative coordinator for E-Maint; maintain equipment, asset, and preventive-maintenance information.
Support the creation, processing, and closure of work orders; monitor work-order data quality, maintain PM schedules, and assist with PM compliance.
Support equipment-history development and maintain failure, downtime, and repair information as appropriate.
Develop recurring E-Maint reports and identify opportunities to improve CMMS use.
Develop, maintain, and report maintenance KPIs, including PM compliance, schedule compliance, backlog, backlog aging, planned versus unplanned and emergency maintenance, work-order completion, downtime, equipment reliability, repeat failures, and maintenance cost trends.
Analyze performance results and identify trends requiring management attention.
Prepare weekly and monthly performance reports, analyze downtime and recurring maintenance events, identify losses and improvement opportunities, prepare management-review summaries, develop dashboards where appropriate, and support maintenance-budget and cost information.
Prepare information for recurring maintenance meetings; facilitate or support planning and performance meetings.
Maintain action-item logs with owners and target dates, follow up on overdue actions, and escalate unresolved issues requiring management attention.
Support root-cause analysis, corrective actions, reliability and process-improvement initiatives, and standardization of maintenance processes.
Use data analysis to identify recurring equipment problems and identify opportunities to simplify or automate maintenance-management activities and implement digital and analytical tools.
Coordinate maintenance information among Maintenance, Production, Engineering, Purchasing, Warehouse, and other departments.
Support external-contractor coordination and track material and service requirements related to maintenance activities.
Communicate maintenance priorities and status to appropriate stakeholders.
Maintain accurate maintenance records and documentation; support compliance with applicable SOPs and company procedures and ensure records are available for audits and inspections.