Maintenance Planner and Parts Room Specialist

HP Hood•Batavia, NY

19h•$78,000 - $91,500

About The Position

The Maintenance Planner and Parts Room Specialist performs maintenance planning and scheduling and supports management of the Computerized Maintenance Management System (CMMS). The role provides leadership and guidance to the stockroom and maintenance team in procuring, accounting for, receiving, and supplying parts. Planning and scheduling cover plant equipment, facilities, utilities, and associated equipment. The position also assists with assigned projects and covers supervisor absences as needed. The position supports preventive maintenance and documentation for a 24/7 plant operation. It requires coordination with maintenance leadership, vendors, contractors, production, and procurement functions. The role is expected to support production needs, including being available off-hours for emergency rush orders. The work schedule is Tuesday–Saturday, Sunday–Thursday, or Monday–Friday; the position may involve flexible day or off-shifts, weekends, and holidays. The work environment may have moderate to high noise volume.

Requirements

Associate degree with at least 3 to 5+ years of manufacturing and purchasing experience preferred.
At least 5 years of experience with MRP procurement, inventory control, and vendor selection criteria.
Experience working with outside vendors and contractors to direct their attention to purchasing needs.
Experience working as a maintenance planner-scheduler.
Ability to adapt to frequent change, delays, and unexpected events.
Exceptional interpersonal and communication skills, with strong written and verbal communication and organizational skills.
Computer proficiency, including MS Office (Word, Excel, and PowerPoint) and a CMMS program.
Willingness to learn and use a CMMS for work-order tracking, time-management software for manpower-hour tracking, continuous-improvement methodology, and tools such as OPLs, SOPs, and 5S methods.
Advanced computer skills with the MS suite, AB suite, and networking capabilities.
Ability to inspect equipment, recognize potential problems, and independently take appropriate preventive action to prevent component failures or equipment downtime.
Ability to work in an environment with moderate to high noise volume.
Willingness to work flexible shifts, including daylight and off-shifts, weekends, and holidays.
Ability to work in a team and fast-paced environment.

Nice To Haves

Associate degree with 3 to 5+ years of manufacturing and purchasing experience is preferred.

Responsibilities

Adhere to and promote plant values.
Manage work orders, work requests, and the preventive maintenance module, updating records as required.
Work with the Maintenance Team to schedule and assign planned work orders.
Prepare weekly reports of work performed and download them into MP2 (CMMS).
File received documentation for completed work orders in the proper required manner.
Schedule planned contractor work related to the facility and plant equipment.
Identify opportunities to improve processes and procedures using a continuous-improvement mindset.
Assist in maintaining parts and supplies inventory and ensure necessary rebuild items are available for preventive actions.
Read and interpret technical procedures, mechanical and electrical schematics, service manuals, and work orders to perform, plan, and schedule services.
Create and generate preventive maintenance actions in alignment with department managers and supervisors.
Maintain and update MP2, including entering new equipment, locations, accounts, and facility members.
Support food safety, prerequisite programs, and food quality in the designated area; report related issues to management immediately.
Prepare requests for proposals (RFPs) for spare parts, replenishment orders, and supplies.
Develop supplier scoring and bid lists to obtain competitive pricing and quotes.
Use ERP functions for procurement and inventory control.
Support production needs and be available off-hours for emergency rush orders.
Communicate to Maintenance Leadership any condition that prevents manufacturing products to established standards.
Follow Good Manufacturing Practices and maintain a clean, safe, and sanitary work area.
Assist with assigned projects, cover supervisor absences as needed, and perform other duties as assigned.