Maintenance Manager

The Scion Group•Bloomington, IN

4d•Onsite

About The Position

The Maintenance Manager (referred to in the posting as the Facilities Manager) is a key member of the onsite team responsible for the safety and functionality of property buildings and equipment, and for ensuring that onsite facilities staff and third-party vendors provide optimal service. The role leads facilities operations in a fast-paced collegiate environment and may assist other properties. The position is located at the assigned property in Bloomington, Indiana, with periodic travel possible, and includes on-call responsibilities except during approved PTO periods. The manager oversees building services, preventive maintenance, day-to-day building systems, life-safety systems, maintenance staff, budgets, vendors, inspections, repairs, inventory, records, and capital facilities planning. The role also supports emergency preparedness and ensures work is completed in accordance with company procedures, industry practices, and applicable regulations and codes.

Requirements

High school diploma/GED, trade school diploma, or military training.
Eight years of relevant experience managing building systems in multi-unit residential properties.
Five years of supervisory experience.
Five years of experience with building automation systems and life-safety systems.
EPA 608 Universal certification.
Certified Pool Operator (CPO) certification, or intention to obtain it within six months.
Expertise in plumbing, HVAC, electrical, and mechanical systems and generally accepted maintenance practices.
Boiler operator or Stationary Engineer certificate/license.
Ability to read and interpret design drawings, blueprints, safety guidelines, operating and maintenance instructions, and procedural manuals.
Ability to manage multiple projects, set priorities, and meet deadlines.
Basic computer skills, including Microsoft Office and CMMS.
Valid driver’s license.
Ability to stand for eight hours or longer per day and lift up to 100 pounds as necessary.
Ability to work on call except during approved PTO periods and travel periodically as required.

Responsibilities

Manage building services and preventive maintenance programs in accordance with industry practices, company procedures, and applicable state, federal, and OSHA codes and regulations.
Oversee day-to-day operations and troubleshooting for HVAC, plumbing and piping, fire protection, building maintenance, and building automation systems.
Monitor, diagnose, test, and maintain major building systems, including mechanical, electrical, plumbing, life-safety, vertical transportation, parking, roofing, and building-envelope systems.
Operate and manage life-safety systems, including fire pumps, alarms, sprinklers, backflow preventers, detectors, emergency lighting, and means of egress.
Prioritize and schedule maintenance work and ensure work quality meets company standards.
Manage Facilities Technicians and ensure service requests are completed accurately and within company standards.
Manage facilities budgets and work with the General Manager and Regional Facilities Manager on facilities and capital planning and tracking.
Review completed work and work orders for quality, accuracy of labor hours and materials costs, and recurring equipment failures.
Ensure emergency, routine, and preventive maintenance and repairs are completed promptly and professionally.
Respond effectively to safety- and risk-management-related issues.
Inspect buildings, common areas, property exteriors, equipment, and grounds for deficiencies and potential safety, health, or code issues; document findings, make recommendations, and communicate them to building users as appropriate.
Oversee turn preparation, including inspection of vacated units, repairs and charges, and completion and inspection of maintenance work.
Manage spare-parts and tool inventories and coordinate with the General Manager to maintain parts, tools, and supplies within budget.
Maintain the appearance and upkeep of the shop and mechanical, supply, electrical, and storage facilities.
Maintain equipment appropriately to support warranty compliance and useful life.
Oversee contracted building work; obtain bids and negotiate prices with vendors and contractors subject to required approvals.
Coordinate deliveries, schedules, and performance for facilities-related work.
Enforce safety procedures, use of personal protective equipment, and health and safety policies.
Manage keying and lock procedures, records, and protocols for key management.
Implement standard operating procedures and preventive maintenance programs.
Participate in emergency preparedness planning and serve as essential personnel in emergencies.
Escalate unique or urgent repair and replacement needs to the General Manager and Regional Facilities Manager.
Maintain major-system records, including maintenance manuals, manufacturer cut sheets, warranties, and equipment records.
Hire, train, develop, and hold Facilities team members accountable for delivering a high level of service.