Maintenance Manager

Capstone Logistics, LLC•Tulsa, OK

5d•Onsite

About The Position

The Facility and Automation Maintenance Manager oversees maintenance, performance, and repair of facility infrastructure and automated systems in a high-volume operations environment. The role ensures building systems—including HVAC, electrical, and plumbing—as well as material handling equipment and automated unloading systems operate safely and efficiently. The manager leads maintenance technicians and coordinates with external partners to maintain operational excellence and asset uptime. The position includes developing and executing preventive maintenance plans, responding to maintenance issues, managing contractor and vendor relationships, supporting the maintenance budget, monitoring energy use, and maintaining accurate maintenance and compliance records. It also includes hands-on maintenance and repair duties involving electrical, mechanical, pneumatic, and hydraulic systems; powered equipment; conveyors; and other plant machinery. The role owns and manages the site CMMS platform, including asset records, preventive maintenance work orders, completion tracking, service histories, parts inventory, labeling and storage processes, and technician training. The work takes place in a warehouse environment with concrete floors and varying temperatures, and may involve confined spaces, climbing, bending, and use of power tools and PPE.

Requirements

Associate’s degree in maintenance or equivalent, or an equivalent combination of education and experience, required.
At least 2 years of related maintenance experience required.
Strong mechanical and electrical troubleshooting skills.
Excellent organizational and communication skills.
Proficiency in Microsoft Office and ability to use CMMS systems effectively.
Attention to detail and ability to manage priorities in a fast-paced environment.
Familiarity with power and hand tools.
Willingness to use a personal mobile phone for work tasks, including Teams, email, and pictures.
Ability to work in a warehouse environment with concrete floors and changing temperatures.
Ability to lift and carry up to 81 pounds, as stated in the Physical Requirements section.
Ability to lift up to 50 pounds, as stated in the later physical requirements section.
Manual dexterity to work with power tools.
Ability to climb, bend, twist, stoop, and crouch frequently.
Ability to work in confined spaces.
Ability to wear appropriate PPE, including safety glasses and/or a respirator as needed.
Minimum 5 years of facilities management experience, including hands-on work with building systems, material handling equipment, and automated systems, as stated in the later qualifications section.
Proven ability to lead and motivate a team of maintenance professionals.
Demonstrated knowledge of safe work practices and maintaining a safe working environment.
Demonstrated diagnostic skills for troubleshooting and resolving complex building systems, material handling equipment, and automated systems.
Demonstrated project management skills.
Strong working knowledge of Excel, Word, Outlook, and PowerPoint.
Excellent written and verbal interpersonal and communication skills.

Nice To Haves

Bachelor’s degree preferred; the later qualifications section specifies a bachelor’s degree in Facilities Management, Electrical Engineering, or a related field, or equivalent education and experience.
Certification in facilities management, HVAC, material handling equipment maintenance, or automated system repair, such as forklift repair certification, LEED, or CFM.
Deep knowledge of building systems, including HVAC, electrical, plumbing, and lighting; electric-powered material handling equipment; and the ANCRA unloading system.

Responsibilities

Oversee maintenance and performance of major building systems and ensure compliance with safety and environmental standards.
Supervise maintenance and repair of powered industrial vehicles, including electric forklifts and pallet jacks, and other material handling systems.
Manage and maintain automated unloading equipment.
Develop and execute preventive maintenance plans for critical systems and equipment.
Lead and provide technical guidance to maintenance staff.
Respond to and resolve maintenance issues to minimize downtime and operational disruption.
Oversee contractor and vendor relationships, service quality, and budget adherence.
Support development and management of the maintenance budget and monitor expenses and cost-saving opportunities.
Ensure maintenance activities comply with regulatory and company safety standards.
Monitor facility energy usage and implement efficiency improvements where possible.
Maintain records of maintenance activities, inspections, and compliance requirements.
Troubleshoot, adjust, and replace AC and DC electrical equipment and components, including batteries, control stations, fuses, motor starters, relays, switches, timers, VFDs, photoelectric devices, and servo systems.
Inspect, troubleshoot, and repair mechanical systems, including motors, reducers, drive chains, sprockets, rollers, bearings, and belts.
Inspect and repair pneumatic and hydraulic equipment, including diverters, lubricators, coils, hoses, cylinders, and pumps.
Weld components such as conveyor supports and handrails as required.
Perform preventive maintenance on plant equipment, conveyors, bulk carts, and powered equipment.
Dismantle and reassemble machinery for maintenance and repairs, then conduct test runs to verify function.
Use appropriate tools and hoists to remove equipment parts for maintenance and repair.
Start and operate machines to evaluate mechanical function and identify problems; inspect or test damaged parts and identify defects or repair needs.
Clean, lubricate, and maintain machines and parts using appropriate tools, materials, and procedures.
Install, replace, or change machine parts and attachments according to production specifications.
Read work orders and specifications to determine equipment requiring repair or maintenance; set up machines and adjust controls as needed.
Maintain repair, production, and machine maintenance documentation and logs.
Collaborate with other departments and workers to repair, move, or maintain machinery and equipment.
Maintain inventories of parts, tools, and supplies; requisition items as needed and manage stock replenishment.
Transport machine parts, tools, equipment, and materials between work areas and storage using cranes, hoists, or dollies.
Collect and discard worn machine parts and clean machines and work areas using appropriate cleaning equipment and materials.
Own and manage the site CMMS for asset and maintenance tracking.
Enter new equipment and assets into the CMMS accurately and consistently.
Develop and schedule preventive maintenance work orders and provide technicians with structured daily task lists.
Track and audit work completion using CMMS reporting tools.
Keep asset condition, service history, and replacement-parts inventory updated in real time.
Establish and maintain parts labeling and storage processes aligned with CMMS records.
Work with the inventory team to manage CMMS minimum and maximum reorder thresholds for spare parts and consumables.
Train and support maintenance technicians in proper CMMS use and data entry.