Maintenance Coordinator - Lansing, MI

Smurfit Westrock•Lansing, MI

About The Position

Smurfit Westrock is hiring a Maintenance Coordinator in Lansing, Michigan. The coordinator supports the Maintenance Manager by planning, scheduling, and coordinating maintenance activities to promote efficient workflow and equipment reliability. The role manages work order and preventive maintenance records, inventory entries and replenishment, purchasing documentation, departmental metrics, communications, meetings, and contractor scheduling. The coordinator also helps develop the preventive maintenance program, supports maintenance software implementation at other facilities, and contributes to special assignments as needed. Candidates are required to undergo a drug screening after receiving a conditional job offer and before starting employment. Qualified applicants receive consideration without regard to protected characteristics under applicable state or federal law.

Requirements

Associate’s degree preferred; alternatively, a minimum of two years of related experience and/or training, or an equivalent combination of education and experience.
General knowledge of maintenance tools and equipment.
Ability to distinguish mechanical issues from electrical issues to aid in work assignments.
Ability to prioritize work to meet production needs.
Ability to read, write, and comprehend complex instructions, correspondence, and memos.
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Personal computer skills, including electronic mail, word processing, spreadsheets, and graphics.
Proficiency in Microsoft Office and ability to learn CMMS software.
Knowledge of modern office procedures and methods, including telephone communications, office systems, and record keeping.
Ability to answer the telephone and provide information or assistance to customers.
Ability to communicate effectively with supervisors.
Ability to function with minimal supervision and use independent judgment to achieve assigned objectives.
Good attendance.
Ability to perform all essential job functions with or without reasonable accommodation.

Nice To Haves

Associate’s degree.

Responsibilities

Maintain daily work order spreadsheets.
Log incoming materials and machine parts in inventory control software and put away some incoming parts.
Update inventory software with parts used and ensure low-stock items are reordered.
Maintain the preventive maintenance software system, log information, and help schedule upcoming work.
Assist other MPS facilities with maintenance software selection and implementation.
Assist in developing the preventive maintenance program.
Assist with contractor pricing reviews and scheduling.
Track direct purchases (field POs) and collect receipts.
Maintain department metrics, including safety data and work order tracking.
Schedule department meetings and prepare their agendas.
Set department meetings and appointments.
Answer phones, sort and distribute mail, and maintain department communications.
Facilitate department workflow, occasionally dispatching emergency repairs.
Work with facility staff on special assignments, such as researching preventive maintenance software or writing an evacuation plan.
Perform other job duties as assigned.