Maintenance Clerk

Westlake • Calvert City, KY

6d

About The Position

Provide administrative, technical, and organizational support for maintenance and payroll activities, ensuring compliance and accurate documentation while maintaining a strong commitment to safety, continuous improvement, and operational excellence.

Requirements

• High school diploma.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint.
• Strong organizational, communication, and recordkeeping skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Nice To Haves

• Associate degree in business or a related field.
• Prior administrative, clerical, maintenance, or industrial experience.
• Experience processing payroll, maintaining timekeeping records, and supporting payroll administration.
• Experience with computerized maintenance management systems (CMMS) such as SAP, Maximo, or equivalent.

Responsibilities

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle maintenance purchasing paperwork, including requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence.
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments, ensuring accurate and timely submission.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action-item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Serve as a contact point for routine communications and route inquiries to the appropriate people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Identify ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED