Maintenance Clerk

Bienvivir All-Inclusive Senior Health • El Paso, TX

13d • $14 - $22

About The Position

The Maintenance Clerk provides administrative functions and support for the maintenance department under the supervision of the Building Maintenance Supervisor. The role maintains departmental records, logs, files, facility and furniture keys, and maintenance supplies; answers and directs calls and questions; and prepares reports and correspondence. The clerk helps ensure sufficient inventory for work orders, submits purchasing requests, supports miscellaneous projects, and maintains professional relations with vendors, suppliers, and outside contractors.

The position also supports facility operations by tracking inspections, preventive maintenance records, building needs, work orders, purchase orders, projects, and supplies. It assists the Emergency Coordinator with two-way radios and helps maintain safety documentation and project records.

Requirements

• High school diploma or equivalent.
• Valid Texas driver’s license.

Nice To Haves

• Previous clerical, secretarial, or business coursework is highly desirable.
• One to two years of experience working in a facility or maintenance setting, or equivalent experience, is preferred.

Responsibilities

• Prepare and maintain department reports and documents, including contracts, payments, and receipts in centralized shared folders.
• Answer telephone calls and general questions; direct calls to the Facilities and Safety Manager or Maintenance Supervisor, take messages, and initiate paperwork as needed.
• Type correspondence, reports, forms, schedules, and other materials as instructed.
• Assist with generating and tracking work orders and purchase orders, and submit purchase requests through e-requestor.
• Help the department Manager and Supervisor track facility needs and identify projects for the yearly budget using the organization’s Portal.
• Prepare minutes for maintenance supervisor, staff, vendor project, and PCD quarterly meetings.
• Revise and finalize policies, Standard Operating Procedures, reports, and correspondence; review proofs and recommend edits for approval and signature by the Maintenance Supervisor or Facilities and Safety Manager.
• Perform filing and recordkeeping for preventive maintenance schedules, facility walkthroughs, generator testing, fire extinguisher reviews, and mechanical equipment inspections.
• Prepare the monthly after-hours on-call Maintenance schedule.
• Track company building and furniture keys, ensure keys are retrieved after staff or vendor separation, and order and pick up keys from vendors.
• Assist the Emergency Coordinator with inventorying and issuing two-way radios.
• Track the monthly inventory of janitorial paper supplies and reorder as needed.
• Assist in obtaining vendor bids according to work order directions and procurement protocols.
• Help update and maintain Safety Data Sheets (SDS) at all centers.
• Maintain facility project folders for Bienvivir El Paso and San Antonio on the Portal for identified budgeted project items.
• Maintain updated building inspections on the Company Portal.
• Perform other duties assigned that are logically related to the responsibility level of the job.

Benefits

• For employees working 30 or more hours per week: 100% of the employee-only medical monthly premiums are paid.
• For employees working 30 or more hours per week: 100% of the employee-only dental monthly premiums are paid.
• For employees working 30 or more hours per week: an affordable vision monthly premium is offered for employee plus family coverage.
• For employees working 30 or more hours per week: 100% of basic life coverage is provided, with a benefit amount of $10,000.
• Safe harbor matching contributions for the 403(b) retirement savings account.
• Up to 15 days of paid time off, based on paid hours per pay period.
• 11 company-observed paid holidays.
• Education and tuition reimbursement.
• Mileage reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED