Maintenance Clerk

REHAU Building Solutions Americas•Cullman, AL

6d•$52,000 - $60,000•Onsite

About The Position

The Maintenance Clerk supports the Maintenance Department’s parts and inventory management, purchasing and vendor coordination, preventive maintenance program administration, reporting, and general administrative operations. The role maintains accurate records and information in SAP and other company systems, helps ensure parts and supplies are available, and provides administrative support for maintenance planning and activities. The position works with Maintenance, Production, Purchasing, Finance, technicians, vendors, contractors, and service providers. It is performed onsite in an active manufacturing environment and includes following company safety procedures in maintenance and production areas, as well as supporting equipment reliability, operational efficiency, and continuous improvement.

Requirements

High school diploma or GED.
Two or more years of experience in purchasing, inventory control, parts management, maintenance administration, or a related position.
Experience working with vendors, suppliers, or purchasing processes.
Proficiency in Microsoft 365, particularly Excel and Outlook.
Ability to research and identify parts using part numbers, descriptions, catalogs, or manufacturer information.
Strong organizational skills and attention to detail.
Ability to maintain accurate records, track activities, and prepare reports.
Strong communication and problem-solving skills.
Ability to manage multiple priorities and follow through on time-sensitive requests.
Ability to learn and navigate maintenance management, purchasing, and inventory systems.
Comfortable working onsite in an active manufacturing environment.

Nice To Haves

Experience using SAP, particularly SAP Plant Maintenance (SAP PM), purchasing, or inventory functions.
Previous experience supporting a manufacturing maintenance department.
Experience administering or supporting a preventive maintenance program.
Familiarity with maintenance work orders and computerized maintenance management systems (CMMS).
Experience with industrial spare parts, automotive parts, or equipment parts management.
Knowledge of mechanical, electrical, pneumatic, or hydraulic parts and supplies.
Experience with purchase orders, invoice reconciliation, vendor coordination, and budget tracking.
Intermediate Excel skills, including formulas, PivotTables, and data analysis.
Experience preparing maintenance performance reports, including PM completion and overdue work orders.

Responsibilities

Order, receive, organize, and track maintenance parts, tools, equipment, and supplies; maintain inventory records and organized storage areas.
Assist technicians in locating replacement parts, monitor stock levels, coordinate replenishment, perform inventory counts, resolve discrepancies, and track usage, returns, and adjustments.
Create and process purchase requisitions and purchase orders; obtain and compare quotes; communicate with vendors about pricing, availability, delivery, and order status; follow up on orders and delays.
Coordinate with contractors, service providers, and equipment rental companies; verify receipts, invoices, and purchase order details; assist with returns, credits, and invoice discrepancies; maintain purchasing and vendor records.
Support administration of the plant preventive maintenance program, including maintaining schedules, equipment records, work order information, and documentation in SAP or designated maintenance systems.
Assist with generating, distributing, tracking, and administratively closing preventive maintenance work orders; monitor scheduled and completed activities and follow up on overdue work.
Coordinate with maintenance leadership and technicians to maintain accurate PM records, update task information and schedules as directed, and identify documentation, scheduling, or completion gaps.
Prepare and maintain maintenance reports, spreadsheets, and performance summaries, including tracking PM completion, overdue work orders, maintenance activity, purchasing, parts usage, inventory levels, and expenses.
Maintain accurate data in SAP and other applicable systems; assist leadership with identifying trends, recurring issues, and improvement opportunities, and provide information for planning, budgeting, and operational decisions.
Enter and maintain purchasing, inventory, and maintenance information; support work order documentation and closeout; organize records of purchases, parts, vendor transactions, and maintenance activities.
Support maintenance budget tracking and expense reporting; prepare administrative documents and coordinate administrative requirements for projects, contractors, and equipment services.
Collaborate with Maintenance, Production, Purchasing, and Finance, and perform general clerical and administrative duties for the Maintenance Department.
Follow company safety policies in maintenance and production areas, maintain clean and safe parts storage and work areas, and report shortages, delays, and other concerns affecting maintenance activities.
Identify opportunities to improve inventory accuracy, purchasing efficiency, preventive maintenance tracking, administrative processes, equipment reliability, and operational efficiency.