Maintenance Clerk

Bienvivir All-Inclusive Senior Health • El Paso, TX

4d • $14 - $22

About The Position

The Maintenance Clerk provides administrative and departmental support to Bienvivir’s maintenance department under the supervision of the Building Maintenance Supervisor. The role maintains departmental records, logs, and files; answers and directs calls and questions; and prepares reports and correspondence. It also manages facility and furniture keys and maintenance department supplies, helping ensure inventory is available for work orders, purchasing requests, and assigned projects. The clerk maintains professional relationships with vendors, suppliers, and outside contractors.

The role supports clerical operations, work and purchase order tracking, budget and project tracking, meeting minutes, document revisions, and department recordkeeping. Facility-related duties include maintaining schedules and inspection records, tracking keys and radios, monitoring janitorial supplies, assisting with vendor bids and safety documentation, and keeping facility project and inspection information current on the company portal. Other logically related duties may be assigned.

Requirements

• High school diploma or equivalent.
• Valid Texas driver’s license.

Nice To Haves

• Previous clerical or secretarial experience, or business coursework, is highly desirable.
• One to two years of experience in a facility or maintenance setting, or equivalent experience, is preferred.

Responsibilities

• Prepare and maintain departmental reports and documents, including contracts, payments, and receipts in centralized shared folders.
• Answer telephone calls and general questions; direct calls to the Facilities and Safety Manager or Maintenance Supervisor, take messages, and initiate paperwork as needed.
• Type correspondence, reports, forms, schedules, and other materials as instructed.
• Assist with generating and tracking work orders and purchase orders, and submit purchase requests through e-requestor.
• Assist the department Manager and Supervisor with tracking facility needs and identifying projects for the yearly budget using the organization’s Portal.
• Prepare minutes for maintenance supervisor, staff, vendor project, and PCD quarterly meetings.
• Revise policies, standard operating procedures, reports, and correspondence as directed; review proofs, recommend edits, and finalize documents for approval and signature.
• Maintain filing and records for preventive maintenance schedules, monthly facility walkthroughs, generator testing, fire extinguisher reviews, and mechanical equipment inspections.
• Prepare the monthly after-hours on-call Maintenance schedule.
• Track company building and furniture keys, ensure timely retrieval when staff or vendors separate from the organization, and order and pick up keys from vendors.
• Assist the Emergency Coordinator with inventorying and issuing two-way radios.
• Administer monthly inventory of janitorial paper supplies and reorder as needed.
• Assist with obtaining vendor bids in accordance with work order directions and procurement protocols.
• Assist with updating and maintaining Safety Data Sheets at all centers.
• Maintain facility project folders for Bienvivir El Paso and San Antonio on the portal for identified budgeted project items.
• Maintain current building inspection information on the Company Portal.
• Perform other duties assigned that are logically related to the responsibility level of the job.

Benefits

• 100% of employee-only medical monthly premiums for eligible employees working 30 or more hours per week.
• 100% of employee-only dental monthly premiums for eligible employees working 30 or more hours per week.
• Affordable vision monthly premium for employee plus family coverage.
• 100% of basic life insurance with a benefit amount of $10,000.
• Safe harbor matching contributions to a 403(b) retirement savings account.
• Up to 15 days of paid time off based on paid hours per pay period.
• 11 company-observed paid holidays.
• Education and tuition reimbursement.
• Mileage reimbursement.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED