Shop Admin
About The Position
Equipment Services Plus is seeking an experienced, detail-oriented Maintenance Analyst for its Maintenance Operations department. This full-time role evaluates maintenance department performance, costs, equipment reliability, work orders, shop productivity, and opportunities for operational improvement across multiple facilities. The analyst combines firsthand maintenance knowledge with financial expertise to turn maintenance data into clear, actionable recommendations for leadership. The position analyzes maintenance operations and maintenance-related costs only. It is not a corporate finance, accounting, or shop management role. The analyst does not own general accounting, payroll administration, company-wide budgets, corporate financial statements, or financial forecasting, and is not responsible for running maintenance shops. The position reports to the Director of Maintenance / Corporate Management.
Requirements
- At least 3–5 years of professional experience in fleet or heavy equipment maintenance, maintenance management, or maintenance operations analysis.
- A bachelor's degree in Finance is mandatory; a degree in another discipline or equivalent work experience does not substitute for this requirement.
- At least 2 years of professional finance-related experience, including financial analysis, cost accounting, expense analysis, or cost reporting.
- Working knowledge of commercial trucks and/or industrial equipment, repair orders, parts consumption, and labor hours.
- Ability to recognize technical repair patterns, recurrent failures, downtime causes, and shop inefficiencies.
- Ability to interpret maintenance expenditure reports, analyze cost trends and variances, and allocate repair costs appropriately.
- Advanced Microsoft Excel skills, including pivot tables, formulas, and data analysis.
Nice To Haves
- Experience in waste hauling, recycling, transportation, or heavy equipment operations.
- Familiarity with front-load, rear-load, roll-off, tractor-trailer, walking-floor, and tipper equipment.
- Knowledge of loaders, grinders, balers, compactors, conveyors, and similar industrial equipment.
- Experience with CMMS, Samsara or similar telematics, Power BI, and multi-facility reporting.
Responsibilities
- Analyze maintenance activity and individual asset histories across multiple facilities.
- Identify recurring mechanical failures, repeat repairs, excessive repair frequency, and maintenance inefficiencies.
- Compare planned and unplanned maintenance activity, trends, and facility performance.
- Recommend operational improvements and track corrective-action results.
- Analyze maintenance expenses by asset, repair category, equipment type, and facility.
- Calculate maintenance cost per mile for road vehicles and per operating hour for off-road equipment.
- Review labor, parts, tires, and outside repair expenditures and identify unusual or excessive costs.
- Compare internal versus vendor repairs and highlight practical cost-control opportunities.
- Review technician hours by asset, work order, and repair classification.
- Evaluate shop labor utilization, repair turnaround time, rework, and repeat repairs.
- Compare maintenance productivity between facilities and report avoidable inefficiencies.
- Track downtime, chronic failures, and repair frequency by asset, manufacturer, and model.
- Relate maintenance activity and costs to equipment age, utilization, and reliability.
- Flag high-maintenance assets for closer review or replacement consideration.
- Develop weekly and monthly maintenance dashboards and asset-level performance reports.
- Analyze maintenance-management and telematics data and resolve missing or inconsistent records.
- Communicate findings to maintenance and executive leaders and help automate recurring reports.
- Provide accurate, timely asset-level reporting; highlight high-cost equipment, recurring failures, and labor inefficiencies.
- Support maintenance leaders with practical recommendations to improve equipment availability and control maintenance costs.
- Measure the effect of recommended actions and report sustained improvements.
- Produce required reports, including weekly repeat repair analyses and equipment downtime reports, and monthly cost, labor utilization, outside repair expense, equipment trend, facility comparison, and improvement recommendation reports.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
