PT - Mailroom/Receiving Clerk

Arizona Western College•Yuma, AZ

46d•Onsite

About The Position

Process the daily incoming and outgoing mail, freight, and purchase orders. This role serves students by receiving and processing mail, determining the appropriate class of mail, and preparing outgoing deliveries. It involves calculating postages, allocating charges, verifying incoming shipments against purchase orders, and recording data into the receiving system. The clerk will coordinate with vendors to resolve discrepancies, arrange for returns or replacements, and operate equipment such as forklifts, pallet jacks, and hand trucks. Responsibilities include sorting and distributing mail and freight, setting up and maintaining mailboxes, and providing information on postal and express mail services. The role also involves processing special handling items, maintaining a clean work area, and assisting with the supervision of student workers. Strategic planning support and other duties as assigned are also part of the role.

Requirements

High School Diploma or equivalent
Forklift certified or ability to become certified within 60 days of employment (Training Provided)
Basic math and computer skills, and knowledge of spreadsheets
Must be able to lift and or move items unassisted
Arizona Driver’s License or Equivalent

Nice To Haves

Ability to interpret, apply, and follow college policies and procedures
Ability to maintain organizational structure, workflow, and operating procedures
Skill in current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications, Windows, college system platforms, software, and applications especially those specific to the department operations
Skill and ability to be self-directed and to manage one’s own time
Skill in performing a variety of duties, often changing from one task to another of a different nature
Ability to complete all departmental and/or institutional mandatory training or development
Ability to organize, prioritize, follow multiple projects and tasks through to completion, with close attention to detail
Ability to lift and move boxes from the floor, weighing up to 70 pounds
Ability to work independently and contribute to a collaborative team environment
Ability to provide assistance in a professional and supportive manner
Ability to communicate effectively, verbally, in writing, and in a public setting, and to relate to others in a professional manner
Ability to be flexible and supportive, positively and proactively assimilate change in rapid growth environment
Ability to maintain confidentiality of protected information and follow FERPA and privacy guidelines
Ability to adapt to a dynamic workload and demands
Ability to operate relevant equipment required to complete assigned responsibilities for the position
Ability to adapt and maintain professional composure in emergent situations
Ability to demonstrate integrity, professionalism, and civility in all job-related actions
Ability to analyze problems, identify solutions, and take appropriate actions to resolve problems using independent judgment and decision-making processes
Ability to establish and maintain positive, effective, and collaborative relationships with individuals at all levels of the organization, students, and the public

Responsibilities

Process the daily incoming and outgoing mail, freight, and purchase orders.
Receive and process mail; determine the appropriate class of mail and prepare outgoing deliveries.
Calculate postages and allocate charges through automated systems to the correct department.
Verify incoming shipments by comparing purchase orders with delivery receipts.
Record data into the receiving system.
Coordinate with vendors and departments to resolve shipment discrepancies.
Arrange for returns or replacements as needed.
Operate equipment such as forklifts, pallet jacks, hand trucks, delivery carts, and mailroom vehicles.
Use standard office equipment.
Receive, sort, and distribute incoming mail and freight to campus locations.
Set up and maintain mailboxes for faculty, staff and students.
Handle packages up to 70 lbs.
Provide information on postal, UPS, and express mail services.
Process items requiring special handling (e.g., FedEx, certified mail).
Maintain a clean, organized work area in the Central Receiving and Mailroom.
Assist with assigning and checking the work of student workers under the supervisor’s direction.
Support and participate in strategic planning initiatives.
Perform other duties as assigned.