Mailroom Clerk

Management and Training Corporation•Henderson, TX

1d•Onsite

About The Position

The Mailroom Clerk performs clerical tasks and follows systems and procedures related to the mailroom in compliance with Management & Training Corporation (MTC) and Texas Department of Criminal Justice (TDCJ) directives. The position is at the East Texas Treatment Facility in Henderson, Texas, and is full-time, Monday through Friday on the day shift. The role involves processing and delivering mail, maintaining records and inventory, operating postal equipment, and following safety and accountability practices in a correctional setting. The position requires a high school diploma or equivalent/GED, one year of related experience including word processing or computer data entry, and a valid Texas driver’s license with an acceptable driving record unless waived by management. The incumbent must complete Correctional Awareness Training before inmate contact, successfully complete annual in-service training, and pass an annual background check approved by TDCJ. The role includes regular physical activity such as pushing and pulling mail carts, carrying bins, lifting and moving packages, and extended periods of walking or standing. Other duties may be assigned within the incumbent’s capabilities.

Requirements

Graduation from an accredited senior high school or equivalent, or GED.
One year of related experience, including word processing or computer data entry experience.
Valid Texas driver’s license with an acceptable driving record, unless waived by management.
Complete Correctional Awareness Training (CAT) before inmate contact.
Successfully complete annual in-service training requirements.
Pass an annual background check approved by TDCJ.
Regularly push and pull mail carts, carry mail bins, and lift and move packages.
Be able to walk or stand for long periods.

Responsibilities

Process incoming and outgoing mail; prepare forms and maintain records and files related to inmate correspondence.
Sort, open, inspect, and scan inmate mail; maintain related records and deliver inmate mail.
Serve as an authorized courier for registered, special-delivery, or other mail received for employees and/or inmates.
Sort department mail.
Maintain contact with the U.S. Postal Service and private mail carriers, including UPS and Federal Express.
Operate postal equipment and determine the postage required.
Ensure outgoing mail is sent daily, including delivery to a post office or another location when needed.
Maintain perpetual inventory control of materials and supplies in the appropriate tracking system.
Promote positive social skills by modeling appropriate behavior and intervening when inappropriate behavior is observed.
Maintain accountability of staff, inmates, and property, and adhere to safety practices.
Perform other duties as assigned within the incumbent’s capabilities, as determined by management.