Mail Processing Assistant

Gallagher • Mechanicsburg, PA

2d • Onsite

About The Position

Gallagher is hiring an entry-level Mail Processing Assistant for its Mechanicsburg, Pennsylvania team. The role works in a fast-paced office environment managing electronic document requests and preparing documents for processing and distribution. The position is fully onsite and scheduled for an eight-hour shift Monday through Friday between 8:00 AM and 6:00 PM. Pay is $18.00 per hour, and benefits start on Day 1.

The assistant monitors requests received through Outlook, reviews documents for recipients and accuracy, helps identify privacy concerns, and ensures documents are processed correctly. The role also involves generating cover sheets, preparing files using specialized mail software, uploading and organizing electronic files, and managing files and folders in Windows. Work is performed according to established procedures and quality standards, with consistent attention to detail on repetitive tasks.

Requirements

• High school diploma or GED.
• At least 1 year of transferable work experience in an office environment.
• Basic computer proficiency, including Microsoft Outlook and Windows.
• Ability to move and organize electronic files and folders.
• Strong attention to detail and accuracy.
• Comfort with repetitive tasks while maintaining quality standards.
• Ability to follow processes and work independently.
• Reliable attendance and a strong work ethic.
• Ability to pass any required licensing exams within three attempts.
• Excellent written, verbal, and mathematic skills.
• Working knowledge of current PC software such as Word and Excel.
• Familiarity with medical terminology.

Responsibilities

• Monitor and manage requests received through Outlook email.
• Review documents to ensure all appropriate recipients are included.
• Verify information for accuracy and compliance.
• Help identify potential privacy concerns and ensure documents are processed correctly.
• Generate cover sheets and prepare files for processing through specialized mail software.
• Upload and organize electronic files within the processing system.
• Move, save, and manage files across folders in Windows.
• Complete repetitive tasks with a high level of accuracy and attention to detail.
• Follow established procedures and quality standards.

Benefits

• Benefits start Day 1.
• Competitive compensation.
• Comprehensive benefits programs designed to support well-being.
• Career development opportunities and ongoing learning.
• Collaborative, people-first culture with accessible leadership.
• Opportunity to do meaningful work with global reach and local impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED