Mail Clerk

City of Kirkland•Kirkland, WA

2d•Onsite

About The Position

Provide mail processing and courier services for all City departments. This role involves interpreting and applying United States Postal Service regulations, retrieving, sorting, and distributing incoming mail, assisting departments with various mailings and shipments, and providing courier services for important documents and materials. The Mail Clerk will also manage mailroom supplies, balance postage and credit card accounts, prepare statistical reports, and maintain paper supplies at various City locations. Additionally, the role includes fueling and scheduling maintenance for the Mail Services vehicle and ensuring mail services procedures are up-to-date. Deliveries will be made to off-site locations including Fire Stations, North Kirkland Community Center, Municipal Court, Maintenance Center, Rose Hill Water District Building, and 505 Market Street. The position also involves preparing and managing the mail center budget.

Requirements

Ability to safely operate a van or passenger vehicle.
Must possess a valid Washington State driver's license.
Ability to read and interpret addresses sufficiently to accurately sort and distribute materials.
Ability to maintain records of postage accounts.
Ability to anticipate needs of others and communicate in a courteous manner with City staff and the public.
Basic computer literacy and experience using a personal computer (Word, Excel, e-mail and Internet preferred).
Ability to work with a variety of people and manage multiple tasks.
Ability to read and understand procedures.
Must be able to provide instructions and directions to individuals.
Ability to communicate effectively, both orally and in written form.
Ability to work independently and maintain confidentiality of materials handled.
Ability to read maps to determine address locations and driving directions.
Ability to move items weighing up to 50 pounds on a daily basis (i.e., boxes of mail, boxes of paper, and odd-sized packages).
Ability to fuel vehicles.
Ability to stand for long periods of time and climb stairs regularly.

Nice To Haves

Prior experience with mail handling preferred.

Responsibilities

Major contact for all mail related questions.
Interpret and apply all United States Postal Service regulations.
Retrieve, sort and distribute all incoming mail.
Assist departments in preparing business reply mailings and UPS shipments, certified mailings, and special handling USPS packages.
Provide courier services for document recording, delivery of City Council materials and other items as assigned by supervisor.
Distribute freight shipments and newspapers.
Maintain and balance records of postage accounts.
Order mailroom supplies and prepare statistical reports.
Maintain and balance mailroom credit card account.
Process bills from contract mailing services.
Inventory paper supplies and provide purchasing with order quantities.
Maintain paper supplies at all City photocopiers and offsite locations from inventories.
Maintain supply of envelopes, letterhead, requisitions, and other forms.
Fuel and schedule maintenance of Mail Services vehicle.
Maintains mail services procedures.
Deliver to off-site locations: Fire Stations, North Kirkland Community Center, Municipal Court, Maintenance Center, Rose Hill Water District Building and 505 Market Street.
Prepare and manage mail center budget.
Schedule maintenance on mailroom equipment.
Prepare bills for payment.
With USPS employees, access information via Web, and interpret United States Postal Publications and requirements for various types of mailings.
Other Special Projects as assigned.