Logistics & Shipping Specialist (f/m/d)
About The Position
This role is responsible for managing various aspects of logistics and shipping operations. Key duties include scheduling and coordinating outbound and inbound shipments, communicating with carriers and suppliers, obtaining quotations, preparing shipping documents, and supporting daily shipping and receiving activities. The specialist will also assist with sourcing and supplier support, including identifying potential suppliers, obtaining quotations, and maintaining supplier information. Additionally, the role involves hands-on involvement in shipping and receiving operations at the dock, including loading/unloading trucks, verifying quantities, inspecting goods, and operating material-handling equipment. A clean, organized, and safe work environment in the shipping and receiving area is essential.
Requirements
- Practical experience in logistics, freight coordination, transportation, shipping, sourcing, or a related field
- Previous experience scheduling freight and coordinating carriers is required
- Previous experience obtaining quotations, comparing rates, or sourcing suppliers/services is required
- Understanding of shipping documentation such as Bills of Lading and packing lists
- Strong organizational skills and attention to detail
- Ability to manage multiple shipments and priorities simultaneously
- Confident and professional communication with carriers, suppliers, drivers, and internal teams
- Comfortable working with Microsoft Office applications, particularly Excel and Outlook
- Willingness to learn and use company-specific ERP and operating systems
- Willingness to work regularly in both the shipping office and warehouse/dock environment
- Ability and willingness to load and unload trucks and perform physical shipping and receiving activities
- Reliable, structured, proactive, and team-oriented working style
Nice To Haves
- Experience with LTL and/or FTL transportation is preferred
- Experience with ERP, transportation, warehouse, or inventory systems is preferred
- Forklift experience is preferred; training and certification can be provided on site
- Experience in manufacturing, warehouse, or production logistics
- International or import/export shipping exposure
- Experience supporting freight-cost reduction or carrier-rate negotiations
- Experience working in a growing or changing operational environment
Responsibilities
- Schedule and coordinate outbound shipments, including direct-to-customer shipments
- Track inbound shipments from suppliers and international company locations
- Schedule truck pickups, deliveries, and carrier appointments
- Communicate directly with carriers, freight providers, suppliers, drivers, and internal teams
- Obtain and compare freight quotations and transportation options
- Support rate comparisons and identify cost-effective shipping options
- Prepare and maintain Bills of Lading, packing lists, shipping documents, and related records
- Track shipment status and identify delays or service issues
- Ensure shipping and receiving documentation is complete, accurate, and properly maintained
- Handle and maintain paperwork provided by or required for incoming and outgoing drivers
- Verify freight charges and shipping-related documentation and support invoice processing as required
- Identify and contact potential suppliers and operational service providers
- Obtain and compare supplier quotations
- Support the selection of cost-effective products and services
- Maintain supplier and quotation information
- Coordinate with suppliers and service providers regarding operational requirements
- Support purchasing and sourcing activities as needed by the Operations Manager
- Support daily shipping and receiving activities at the dock
- Load and unload trucks safely and efficiently
- Verify incoming and outgoing quantities against applicable documentation
- Inspect incoming goods for visible damage, quality issues, or discrepancies
- Stage and prepare goods for shipment
- Support inventory movements and material handling as operationally required
- Operate forklifts and other material-handling equipment in accordance with company safety requirements
- Maintain a clean, organized, and safe shipping and receiving area
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
