Logistics Coordinator

Calumet•Great Falls, MT

About The Position

The Logistics Coordinator moves and monitors incoming and outgoing railcars between Great Falls and the refinery, including loading, unloading, switching, releasing, and processing Bills of Lading (BOLs). The role works with the local BNSF yard to coordinate switches and with external customers on shipping and receiving activities, BOL distribution, and customer relations. It also requires daily communication with multiple departments. The role typically works 6 AM–4 PM and requires weekends and rotating holidays. The coordinator supports daily rail and truck shipping operations, tracks shipments and railcar movements, manages customer communications, maintains shipment and storage records, and assists with reporting and invoice verification. Additional duties may be assigned.

Requirements

High school diploma or equivalent.
High proficiency in Microsoft Excel and web-based systems.
Excellent organizational and communication skills.
Ability to work effectively in a competitive team environment.
High attention to detail; self-motivated and detail oriented.
Ability to multitask in a busy environment and adapt to changing priorities.
Work weekends and rotating holidays.

Nice To Haves

Associate or bachelor's degree.
Three years of transportation or logistics experience.
Experience using SAP software.
Experience using BNSF software.
Demonstration of Calumet values: Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence.

Responsibilities

Request daily trains and assign products to railcars entering and leaving the plant.
Accurately and efficiently bill railcars after loading or unloading, twice daily.
Maintain daily scheduling and coordination tools for loaded, unloaded, and stored railcar activity.
Manage customer constraints and requests related to loading.
Communicate with rail loading crews and the lab for updates, and provide feedstock and incoming-empty-car lists to the plant.
Assist with creating Propane and NaHS truck BOLs, ticket finalized Propane truck shipments, maintain records of NaHS truck shipments, and email BOL copies to customers.
Send end-of-day rail reports and capture daily metrics.
Track and trace shipments to verify destination and waybill information.
Track and trace release lines from loaders to verify BNSF pickup of cars.
Manage plant car counts to help minimize demurrage and CP counts in the Great Falls yard; target inbound cars expected before midnight to minimize demurrage.
Respond accurately and promptly to customer inquiries and requests for information or BOL copies.
Manage BOL email distribution lists in SAP and communicate regularly with key partners and customers, including TDC and BNSF.
Update loaded inbound status and verify products on BOLs before spotting.
Organize and file shipment records, and update feedstock storage sheets.
Work weekly with Yield accounting to ensure W-tanks are accurate and up to date.
Manage no-shows, unavailable and extra cars, and pipeline misses daily.
Verify railcar numbers and dates on detention and storage invoices and maintain invoice data records.
Manage prior product records in Master.
Mark up and notify the Senior Coordinator of bad orders daily.
Perform additional duties as assigned.