Logistics Coordinator

QinetiQ

4d•Hybrid

About The Position

Join QinetiQ Target Systems Canada (QTSC) as a Logistics Coordinator and drive strategic growth in global defence. QinetiQ is a global leader in defence, security, and critical infrastructure, with over 8,000 employees worldwide dedicated to protecting lives and securing the future through innovation. Our Medicine Hat site is crucial in delivering advanced uncrewed vehicle systems (UVS) and supporting global defence operations.

Requirements

Minimum 3–5 years of experience in shipping, logistics, or supply chain coordination within a manufacturing or industrial environment.
Experience coordinating domestic and international freight shipments.
Familiarity with customs documentation, freight forwarders, and transportation regulations.
Experience working with ERP or MRP systems and shipment tracking tools.
Proficiency in Microsoft Office (Excel, Outlook, Word).
Proven experience in logistics coordination or a similar role.
Strong understanding of shipping processes and carrier management.
Must be a Canadian citizen or Permanent Resident of Canada.
Able to obtain a Canadian Class 2 Security clearance.
Must have a clean background history and obtain criminal record check.

Nice To Haves

Diploma or degree in Supply Chain Management, Logistics, Business Administration, or related field.
Experience in a manufacturing environment.
Experience with the transportation of dangerous goods.
IATA Certifications for air and sea dangerous goods shipments.

Responsibilities

Oversee and coordinate the shipping process from order confirmation to final delivery, ensuring accuracy and timeliness.
Arrange transportation with carriers, freight forwarders, and couriers, negotiating competitive rates and maintaining service reliability.
Track and monitor shipments in transit, proactively resolving issues or delays and providing regular updates to stakeholders.
Work with vendors to arrange pickup and delivery of incoming materials, components, and production supplies.
Coordinate domestic and international freight movements (LTL, FTL, courier, specialized freight).
Coordinate inbound logistics to ensure materials align with production schedules and operational requirements.
Collaborate with production, purchasing, and warehouse teams to prioritize shipments and support manufacturing timelines and customer deliveries.
Work with the Controlled Goods Supervisor to ensure compliance with all export laws and regulations.
Maintain detailed records of shipments, freight costs, and logistics activity.
Screen drivers and companies to ensure Controlled Goods Compliance.
Pack, palletize, secure, and load outgoing shipments using appropriate materials and material-handling equipment (e.g., forklifts and pallet jacks).
Receive, unload, and inspect incoming shipments for accuracy and compliance with quality and safety standards, identifying and reporting any damage, shortages, or discrepancies.
Prepare and maintain accurate shipping documentation, including bills of lading, shipping labels, packing slips, and customs paperwork.
Coordinate customs clearance for international shipments and work with freight forwarders and customs brokers.
Communicate with customers to provide order status updates, address shipping inquiries, and resolve delivery-related issues.
Provide regular updates to the business on shipping and logistics status, ensuring timely communication of any delays.
Enter shipping data into the shipment tracker and maintain accurate logistics records within internal tracking systems.
Ensure compliance with all shipping, transportation, safety, environmental, and customs regulations.
Identify and implement improvements to shipping and logistics processes to enhance efficiency, reduce freight costs, and improve supply chain performance.
Adopt, uphold, and comply with QinetiQ values, ethics, policies, and procedures, including health and safety, ISO 9001:2015 & ISO 14001:2015, GDPR, IT, HR policies, equality and diversity, security, and confidentiality.
Adapt to changing business needs and take on additional responsibilities as required.