Logistics Coordinator

Calumet•Great Falls, MT

About The Position

The Logistics Coordinator moves and monitors incoming and outgoing railcars between Great Falls and the refinery, handling loading and unloading coordination, switching and releasing, and bill of lading (BOL) processing. The role works with the local BNSF yard to maintain timely, accurate switches, coordinates shipping and receiving with external customers, forwards completed BOLs, and supports smooth product movement and customer relationships. It also requires daily communication with multiple departments. The role typically works 6 AM–4 PM and requires weekends and rotating holidays. Responsibilities include coordinating railcar and truck shipments, tracking shipments and railcar movement, maintaining records and scheduling tools, responding to customer inquiries, and supporting accurate reporting and invoicing. Additional duties may be assigned.

Requirements

High school diploma or equivalent required.
High proficiency with Microsoft Excel and web-based systems.
Excellent organizational and communication skills.
Ability to work effectively in a competitive team environment.
High attention to detail; self-motivated and detail oriented.
Ability to multitask in a busy environment and adapt to changing priorities.
Ability to work weekends and rotating holidays.

Nice To Haves

Associate or bachelor's degree preferred.
Three years of transportation or logistics experience preferred.
Experience using SAP software is a plus.
Experience using BNSF software is a plus.
Demonstration of Calumet values: Safety, Environment & Social Responsibility, Teamwork, Ownership, Passion for Customers, and Excellence.

Responsibilities

Request daily trains and assign products for railcars entering and leaving the plant.
Bill railcars accurately after loading or unloading twice daily.
Maintain scheduling and coordination tools for loaded, unloaded, and stored railcar activities.
Manage customer constraints and loading requests.
Communicate with rail loading crews and the lab, provide feedstock lists, and coordinate incoming empty cars.
Assist with creating propane and NaHS truck BOLs, ticket finalized propane truck shipments, maintain NaHS shipment records, and email BOL copies to customers.
Send end-of-day rail reports and capture daily metrics.
Track and trace shipments to verify destination and waybill information.
Track and trace release lines from loaders to verify cars will be picked up by BNSF.
Manage plant car counts to help minimize demurrage and CP counts in the Great Falls yard.
Target inbound orders expected to arrive before midnight to minimize demurrage.
Respond accurately to customer inquiries and promptly provide requested information or BOL copies.
Manage BOL email distribution lists in SAP.
Communicate regularly with key partners and customers, including TDC and BNSF, to maintain strong relationships.
Update loaded inbound status and verify products on BOLs before spotting.
Organize and file shipment records.
Update feedstock storage sheets.
Work weekly with Yield Accounting to ensure W-tanks are accurate and up to date.
Manage no-shows, unavailable and extra cars, and pipeline misses daily.
Verify railcar numbers and dates on detention and storage invoices and maintain invoice data records.
Manage prior product records in Master.
Mark up and notify the Senior Coordinator of bad orders daily.
Perform additional duties as assigned.