Logistics Coordinator (Billing & GA Staff)
About The Position
The Logistics Coordinator (Billing & GA Staff) follows standard operating procedures and work instructions, updating them as needed, and ensures timely financial closing, forecasting, and closing of books. The role manages vendor invoices and monthly customer invoices, including tracking invoice schedules, reviewing charges, obtaining Site Manager approval, and submitting approved invoices to Finance for payment. It also monitors timely vendor payments to help prevent service interruptions. The position prepares daily labor analysis and billing reports, updates the site roster monthly, and applies staffing changes to labor analysis. It supports site operations by conducting daily safety and compliance walks, proposing repairs, obtaining quotations for site improvements, and coordinating repairs and maintenance on MEHs with the Site Supervisor and vendors. Additional duties include managing warehouse and office supply inventory, monitoring and reporting trends, making cost-saving proposals, and completing ad hoc reporting and other job-related duties. Overtime may be required.
Requirements
- High school GED or higher.
- Strong organizational and communication skills.
- Ability to work effectively under deadline pressure in a multitasking, production environment.
- Detail-oriented, with the ability to research, analyze, and develop solutions to complex processing and workflow issues.
- Ability to quickly assess situational issues and derive solutions.
- Proficiency with Microsoft Excel, including V-lookups and pivot tables.
- Excellent presentation, communication, and organizational skills, including effective written and verbal communication with various levels of the organization.
Responsibilities
- Follow SOPs and work instructions, update them as needed, and ensure timely financial closing, forecasting, and closing of books.
- Ensure vendor invoices and monthly customer invoices are submitted and paid on time.
- Track when vendors submit invoices and follow up with vendors for new invoices.
- Review invoices for unusual or outstanding charges and submit them to the Site Manager for approval.
- Submit approved invoices to the relevant Finance departments for payment.
- Ensure vendor payments are made on time to avoid service interruptions.
- Generate daily labor analysis and billing reports.
- Make cost-saving proposals.
- Update the site roster monthly and apply changes to labor analysis.
- Conduct daily safety and compliance walks and propose needed repairs or work to the Site Manager for approval.
- Obtain quotations for site improvement work.
- Work with the Site Supervisor to complete repairs and maintenance on MEHs, including communicating with vendors.
- Maintain warehouse and office supply inventory and fulfill needs based on usage to avoid shortages.
- Monitor trends and report changes to Management for action.
- Perform ad hoc reporting as required.
- Perform other job-related duties as required.
- Work overtime as required.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
