Billing Coordinator

Hughes Hubbard & Reed LLP • New York, NY

1d • $80,000 - $90,000 • Hybrid

About The Position

The Billing Coordinator reports to the Supervisor of Billing in the New York Office and is responsible for all aspects of client billing. The role includes reviewing and implementing client guidelines and special billing arrangements. The coordinator serves as the main point of contact for billing questions and concerns from assigned attorneys, clients, and management. The position requires exemplary customer service and interpersonal skills, strong analytical and critical-thinking abilities, excellent written and oral communication, self-motivation, independence, and the ability to multitask. Flexibility for overtime is required.

The work schedule is hybrid, with a minimum of three days per week in the NY HHR Office. The target salary range is $80,000–$90,000 USD.

Requirements

• Bachelor's degree from a four-year college or university.
• 0–4 years of experience.
• Demonstrated customer service and interpersonal skills, analytical skills, critical-thinking skills, and strong written and oral communication skills.
• Self-motivated, able to work independently, and able to multitask.
• Flexible to work overtime.

Nice To Haves

• Experience with Elite or Aderant.
• Experience with 3E.
• Business, Accounting, or Finance major.

Responsibilities

• Review matter setup for correct coding and compliance with client billing guidelines, including rates, task codes, and electronic billing; proactively follow up with timekeepers, assistants, the electronic billing vendor, and clients as needed.
• Provide budgets, billing forecasts, and ad hoc reports to clients and management.
• Process client bills, including proforma generation, narrative edits, task codes, and creating ledges files.
• Proactively follow up on past-due invoices, communicating with attorneys, clients, and the Director of Collections.
• Submit electronic bills and resolve rejections and adjustments, following through until invoices are paid and working through ehub and various electronic billing sites.
• Serve as the main point of contact for billing-related questions and concerns for assigned attorneys, clients, and management.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level