Logistics Administrator

Aston Carter•Brighton Charter Township, MI

4d•$24 - $26•Onsite

About The Position

The Logistics Administrator serves as a key point of contact between internal teams, customers, and logistics partners. The role focuses on coordinating outbound shipments, maintaining accurate documentation and systems, ensuring compliance, and providing clear, timely customer communication throughout the shipment lifecycle. This is an onsite, Monday-through-Friday position in Brighton, Michigan, with hours of 7:00 a.m. to 4:00 p.m. and a 30-minute unpaid lunch break. It is structured as a six-month contract-to-hire opportunity. The position is primarily desk-based and involves extended periods of sitting while using a computer, multiple systems, and customer portals. The team is described as friendly and well-tenured, with support and knowledge sharing. The pay range is $24.00–$26.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth post-tax contributions; voluntary life and AD&D insurance; short- and long-term disability; a Health Spending Account (HSA); transportation benefits; an Employee Assistance Program; and time off or leave such as PTO, vacation, or sick leave. Eligibility and terms may vary.

Requirements

At least 2 years of experience in logistics, order processing, or a related administrative role.
Proficiency in data entry, with a strong emphasis on accuracy and completeness.
Experience with ERP or CRM systems, such as Sage or similar platforms.
Strong Microsoft Office skills, particularly Outlook and Excel.
Strong attention to detail, especially regarding documentation accuracy and compliance.
Excellent communication and customer service skills when interacting with carriers, customers, and internal teams.
Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment.
Comfort working across multiple systems and customer portals to manage shipments and invoicing.
Strong organizational and follow-up skills to track shipments, documentation, and outstanding issues.

Nice To Haves

Experience with Sage ERP or similar enterprise resource planning systems.
Familiarity with logistics documentation such as bills of lading, packing slips, and export paperwork.
Ability to reconcile freight reports and process freight claims when necessary.
Knowledge of export documentation requirements, including NAFTA certificates and customs paperwork.
Experience maintaining shipment and sales order records and generating operational logs and reports.
Customer-focused approach and ability to build positive relationships with internal and external stakeholders.
Interest in working on a contract-to-hire basis within a well-tenured, friendly team environment.

Responsibilities

Coordinate outbound shipments to support on-time delivery in line with customer requirements and production schedules.
Act as the primary liaison among carriers, customers, internal manufacturing teams, and account representatives.
Plan and coordinate LTL, parcel, and expedited shipments as needed.
Obtain freight rate quotes, coordinate carrier selection, and accurately calculate freight charges and customer upcharges.
Prepare, audit, and maintain bills of lading, packing slips, invoices, export paperwork, and other shipping documentation.
Process and reconcile shipping invoices against customer purchase orders, quotes, and sales orders.
Enter invoices into customer portals and internal ERP systems, maintaining data integrity and timeliness.
Keep shipment files organized, audit-ready, and easy to retrieve.
Reconcile monthly freight reports and file freight claims as needed to resolve discrepancies and recover costs.
Maintain export documentation, including NAFTA certificates and customs paperwork, in accordance with applicable regulations.
Enter and maintain shipment data in ERP systems such as Sage or SAP, keeping records current and accurate.
Maintain open and closed sales order records throughout the shipment lifecycle, from order entry through delivery and invoicing.
Create and maintain operational logs, including late delivery reports, manual shipment logs, and daily invoicing summaries.
Proactively communicate shipment status, issues, and resolutions to customers and internal stakeholders.
Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment while maintaining high documentation standards.