Logistics Administrator

Aston Carter•Brighton Charter Township, MI

1d•$24 - $26•Onsite

About The Position

The Logistics Administrator is a key point of contact between internal teams, customers, and logistics partners. The role focuses on coordinating outbound shipments, maintaining accurate documentation and systems, ensuring compliance, and providing clear, timely customer communication throughout the shipment lifecycle. This is an onsite, Monday-through-Friday position in Brighton, Michigan, with hours from 7:00 a.m. to 4:00 p.m. and a 30-minute unpaid lunch break. It is a six-month contract-to-hire opportunity. The position is primarily desk-based and involves extended periods sitting while working on a computer, ERP systems, and customer portals. The team is described as friendly and well-tenured, with support and knowledge sharing. Pay is $24.00–$26.00 per hour. Benefits may be available subject to eligibility and may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) plan; life insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and paid time off, vacation, or sick leave.

Requirements

At least 2 years of experience in logistics, order processing, or a related administrative role.
Proficiency in accurate and complete data entry.
Experience with ERP or CRM systems, such as Sage or similar platforms.
Strong Microsoft Office skills, particularly Outlook and Excel.
Strong attention to detail, especially regarding documentation accuracy and compliance.
Excellent communication and customer service skills for interacting with carriers, customers, and internal teams.
Ability to prioritize effectively in a fast-paced, deadline-driven environment.
Comfort working across multiple systems and customer portals to manage shipments and invoicing.
Strong organizational and follow-up skills for tracking shipments, documentation, and outstanding issues.

Nice To Haves

Experience with Sage ERP or similar enterprise resource planning systems.
Familiarity with bills of lading, packing slips, and export paperwork.
Ability to reconcile freight reports and process freight claims.
Knowledge of export documentation requirements, including NAFTA certificates and customs paperwork.
Experience maintaining shipment and sales order records and generating operational logs and reports.
Customer-focused approach and ability to build positive relationships with internal and external stakeholders.
Interest in a contract-to-hire role within a well-tenured, friendly team environment.

Responsibilities

Coordinate outbound shipments to ensure on-time delivery in line with customer requirements and production schedules.
Act as the primary liaison among carriers, customers, internal manufacturing teams, and account representatives.
Plan and coordinate LTL, parcel, and expedited shipments.
Obtain freight rate quotes, coordinate carrier selection, and accurately calculate freight charges and customer upcharges.
Prepare, audit, and maintain bills of lading, packing slips, invoices, and export paperwork.
Process and reconcile shipping invoices against customer purchase orders, quotes, and sales orders.
Enter invoices into customer portals and internal ERP systems, ensuring accurate and timely data.
Maintain organized, audit-ready shipment files and ensure documentation is easy to retrieve.
Reconcile monthly freight reports and file freight claims as needed to resolve discrepancies and recover costs.
Maintain export documentation, including NAFTA certificates and customs paperwork, in accordance with applicable regulations.
Enter and maintain shipment data in ERP systems such as Sage or SAP.
Maintain open and closed sales order records accurately from order entry through delivery and invoicing.
Create and maintain late delivery reports, manual shipment logs, and daily invoicing summaries.
Proactively communicate shipment status, issues, and resolutions to customers and internal stakeholders.
Prioritize and manage multiple tasks in a fast-paced, deadline-driven environment while maintaining high documentation standards.