Logistics Administrator

trane technologies • Kentwood, MI

5d • Onsite

About The Position

The Logistics Administrator supports daily supply chain operations within the GDR Finished Goods Yard by planning and coordinating shipments, tracking orders, and maintaining accurate records to support efficient and safe movement of finished goods. Working with yard, shipping, and inventory teams, the role manages documentation, shipment tracking, inventory control, and staff coordination while supporting compliance with company policies and yard safety standards. The position calls for strong administrative, communication, and organizational skills and a commitment to teamwork and operational excellence in a fast-paced logistics environment.

The role is performed on-site five days per week, primarily in an office or indoor logistics environment, with routine visits to finished goods yard and shipping areas. The employee must use required PPE when entering yard or shipping areas and may occasionally encounter outdoor operations and varying weather conditions. Flexibility for occasional overtime, weekend, or peak-period work is required as business needs dictate.

Requirements

• High school diploma or GED.
• 1 to 3 years of experience in logistics, warehouse administration, shipping/receiving, or general office support within a distribution, warehouse, or shipping environment.
• Proficiency in Microsoft Office, especially Excel.
• Ability to follow standard work, operational procedures, and compliance protocols.
• Ability to track shipments, maintain accurate shipping and receiving records, and work with inventory management.
• Effective teamwork, clear communication, and collaboration with operations, yard, and shipping teams.
• Ability to sit, stand, walk, communicate, and use standard office equipment for extended periods.
• Regular ability to lift and/or move up to 10 pounds and infrequent ability to lift up to 25 pounds.
• Reliable and punctual attendance, with flexibility to support occasional overtime, weekend, or peak-period work as required by business needs.
• Use required personal protective equipment when entering yard or shipping areas.

Nice To Haves

• Experience with document management, database, or reporting tools.
• Familiarity with logistics software, transportation management systems (TMS), or yard management systems.

Responsibilities

• Plan and coordinate outbound shipments and transport schedules in alignment with shipping and operational priorities.
• Prepare, process, and maintain shipment documentation, including bills of lading, estimated ship dates, proof of delivery records, and other required documents.
• Track orders and shipments in yard and logistics management systems and update records to maintain trailer, order, and inventory accuracy.
• Coordinate shipment status, trailer moves, and inventory locations with yard, shipping, and logistics personnel.
• Manage, audit, and archive shipping records and documentation in accordance with company standards and regulatory requirements.
• Monitor inventory levels, participate in inventory counts, and help resolve discrepancies in finished-goods movement and storage.
• Communicate with customers regarding shipment status, documentation, proof-of-delivery requests, and shipping appointment coordination.
• Support accurate order tracking and timely updates for finished-goods flow.
• Collaborate with team members to maintain a safe, organized, and efficient yard and work environment consistent with company values and standard operating procedures.
• Participate in operational meetings, process improvements, and cross-functional coordination to support peak periods and changing priorities.
• Demonstrate positive, professional, and proactive behavior, flexibility for overtime or weekend work, and reliable attendance.

Benefits

• Health insurance for the employee and family, with benefits beginning on day one.
• Holistic wellness programs with incentives.
• Fertility coverage and adoption/surrogacy assistance.
• Up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401(k) match.
• Educational and training opportunities through company programs.
• Tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED