Logistics Administrator

Trane Italia • Grand Rapids, MI

11d • Onsite

About The Position

The Logistics Administrator supports daily supply chain operations within the GDR Finished Goods Yard by planning and coordinating shipments, tracking orders, and maintaining accurate records to ensure the efficient and safe movement of finished goods. Working closely with yard, shipping, and inventory teams, this role is responsible for document management, order and shipment tracking, inventory control, and staff coordination to ensure compliance with company policies and yard safety standards. The position requires strong administrative, communication, and organizational skills, and a commitment to supporting teamwork and operational excellence in a fast-paced logistics environment.

Requirements

• High school diploma or GED required.
• 1 to 3 years of experience in logistics, warehouse administration, shipping/receiving, or general office support within a distribution, warehouse, or shipping environment.
• Proficiency in Microsoft Office, especially Excel; experience with document management, database, or reporting tools preferred.
• Familiarity with logistics software, transportation management systems (TMS), or yard management systems are strongly preferred.
• Ability to follow standard work, operational procedures, and compliance protocols.
• Proven ability to track shipments, maintain accurate shipping/receiving records, and work with inventory management.
• Effective team player who communicates clearly and collaborates well with operations, yard, and shipping teams.

Responsibilities

• Plan and coordinate outbound shipments and transport schedules in alignment with shipping and operational priorities.
• Prepare, process, and maintain shipment documentation, including bills of lading (manual and customer-provided), estimated ship dates, proof of delivery (PODs), and other required records.
• Track orders and shipments in yard and logistics management systems; update information to ensure trailer, order, and inventory accuracy.
• Coordinate with yard, shipping, and logistics personnel regarding shipment status, trailer moves, and inventory locations.
• Manage, audit, and archive shipping records and documentation, ensuring compliance with company standards and regulatory requirements.
• Monitor inventory levels, participate in inventory counts, and help resolve discrepancies in finished goods movement and storage.
• Serve as a liaison for customer communication regarding shipment status, documentation, POD requests, and shipping appointment coordination.
• Support accurate order tracking and timely information updates for finished goods flow.
• Collaborate with team members to maintain a safe, organized, and efficient yard/work environment consistent with company values and standard operating procedures.
• Participate in operational meetings, process improvements, and cross-functional coordination required to support peak periods and changing priorities.
• Demonstrate positive, professional, and proactive behavior, flexibility for overtime or weekend work, and reliable attendance.

Benefits

• Health insurance
• Holistic wellness programs with generous incentives
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
• 401K match up
• Educational and training opportunities through company programs
• Tuition assistance
• Student debt support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED