Logistics Administrative Assistant
About The Position
This is an administrative hourly position. The Logistics Administrative Assistant is an individual contributor responsible for coordinating shipping needs for customer orders for the site. This consists of daily communication with multiple sites, Customer Service Representatives, Dispatchers, Supervisors, Managers, and shipping personnel to ultimately ensure that all product is delivered on time and per the customer’s requirements. The incumbent seeks relevant information on scheduled shipments to establish short-term shipping and workload priorities, then analyze their actions to determine the effect/impact on business goals. This position is also responsible for communicating with all supporting departments to ensure the completed product is delivered to the shipping department within an acceptable timeframe to ensure on-time delivery objectives can be fulfilled. The role requires maintaining a library of various documents specific to both customers and Valmont sites. When necessary, this position requires interaction with the end-customer on delivery-related topics.
Requirements
- High School Diploma / GED required
- One (1) year of strong clerical experience
- Ability to stand, walk, climb stairs and ladders
- Experience and knowledge of Microsoft Outlook, Excel, and Word
- Effectively communicate with key personnel via phone, email, and face-to-face
- Possess knowledge of transportation terms & manufacturing processes
- Ability to be exposed to outdoors elements for short durations of time
Nice To Haves
- 3+ years of experience, within a shipping/logistics coordination role
- Experience with warehouse inventory systems
- Experience with an ERP System (ex. IFS)
- Experience with Traffic Management System
Responsibilities
- Manage shipments, paperwork associated with the movement, loading and deliveries
- Seek daily communication from upstream departments to ensure product is correctly prioritized
- Effectively communicates with customers and dealers, coordinating delivery appointments with carriers, to meet company deadlines.
- Expedite orders through shops to achieve on-time delivery of customer product
- Creates BOL’s (Bill of Ladings) for shipments, along with supporting documents
- Provide estimates and frequent updates in regards to planned ship & delivery dates
- Coordinate required inspections through Quality Assurance for inspected orders
- Coordinate deliveries to align with customer’s receiving yard schedules
- Create, organize, and maintain document libraries
- Review, input and audit data with above-average attention to detail & accuracy
- Coordination of the on-time delivery of product to the customer with involvement of multiple Valmont sites, as well as external vendors to meet the specified delivery date
- Responsible for their own safety, and required to report any unsafe acts or conditions to the appropriate personnel
- Responsible for the quality and integrity of their work, including reporting & data accuracy
- Continuously improve the level of support provided to stakeholders, which ultimately impact the end-customer
- Support the Shipping Scheduler, as well as other administrative tasks within the shipping department (traffic liaison, order clearing, order tracking, invoicing, problem-solving involvement)
Benefits
- Healthcare (medical, prescription drugs, dental and vision)
- 401k retirement plan with company match
- Paid time off
- Employer paid life insurance
- Employer paid short-term and long-term disability including maternity leave
- Work Life Support
- Tuition Reimbursement up to $5,250 per year
- Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
