Logistics Assistant

SWCA Environmental Consultants•Lombard, IL

3h•Hybrid

About The Position

SWCA Environmental Consultants is seeking a Logistics Assistant for their Lombard, IL operations and field staff. This role requires a proactive, organized problem solver with strong communication skills, dedicated to supporting a diverse team of technical specialists for smooth and efficient operations. The position involves providing support in office administrative tasks, reception duties, travel logistics coordination, document production, project and business development coordination, and potentially serving as an office safety representative. This is a regular, 40-hour/week hourly, non-exempt position based out of the Lombard, IL office, reporting to the Assistant Operations Administrator. The role is hybrid. The application process is open until a robust pool of qualified candidates is identified. SWCA's vision is to be a leading workplace and industry leader in sustainability, applying sound science and creative solutions to environmental challenges while maintaining employee-ownership. The company values collaboration, continuous learning, giving back, and is 100% employee-owned. Its purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today.

Requirements

Minimum of a High School diploma or demonstrated equivalent
Demonstrated ability to support operations, perform administrative work, work collaboratively and be organized
Ability to travel up to 10%
Demonstrated proficiency in Microsoft Word, Excel, and PowerPoint (preferably Version 2010)
Excellent communication, multi-tasking, and interpersonal skills with the ability to represent the company in a professional manner and meet tight deadlines in a fast-paced environment
Willingness to jump into various types of tasks and learn new things to support our team as needs arise
Experience with scheduling and meeting coordination
Ability to write and communicate clearly
Strong customer service approach and problem-solving ability

Nice To Haves

Associate degree or higher in business, administration, office technology or a related field
Up to three (3) months to one year of related administrative or logistical experience
Experience with additional software applications such as Adobe Acrobat Professional
Previous administrative assistant or related job experience in a related, project-based industry (e.g., environmental services, architecture & engineering, construction)
Experience supporting and coordinating marketing-related activities
Previous field-based experience

Responsibilities

Support project logistics for project/task managers regarding project needs
Assist with preparation of and updates to project schedules
Coordinate and schedule staff for fieldwork
Arrange travel, vehicles, equipment, and supplies for staff
Collect safety forms and expense receipts, and assist staff with expense reporting
Support health and safety compliance tasks, scheduling training courses, and monthly reporting
Help track office inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management (e.g., field tablets and GPS equipment)
Help manage and organize safety gear, securing travel, outgoing and incoming forms, and data, tracking expenditures and reconciling billing
Help manage a fleet of company-owned and rental vehicles and coordinating vehicle maintenance and repairs as needed