Administrative & Logistics Coordinator

Enedym Inc•Hamilton, ON

2d•CA$60,000 - CA$70,000

About The Position

Enedym is a startup from McMaster University focused on developing electric motor and propulsion technologies. We specialize in innovative switched reluctance motor solutions, aiming to revolutionize energy systems for a cleaner, more efficient future. Join our dynamic team to be part of driving meaningful change towards sustainability in transportation and energy. This is your opportunity to join a high-growth technology startup and become the operational backbone of our mission. At Enedym, we are building the future of electric propulsion, and that requires a seamless blend of logistics, administration, and project coordination. We are looking for an organized, proactive, and detail-oriented Administrative & Logistics Coordinator. Working directly with the Senior Administrative Manager, you will be the "glue" that keeps our office, projects, and supply chain moving. If you are a problem-solver who thrives in a fast-paced environment and enjoys wearing many hats, this role is for you!

Requirements

Advanced experience with Microsoft Office (specifically Excel) and an ability to interpret data.
Proven experience in administrative support.
Strong understanding of domestic and international shipping protocols, including customs documentation and freight coordination.
Ability to manage timelines effectively, liaising between engineering teams, administrative teams, and external partners to ensure milestones are met.
Exceptional verbal and written communication skills for both internal team support and external customer service.
A self-starter who is comfortable with ambiguity and eager to “pitch in” on diverse tasks in a high-growth startup environment.

Nice To Haves

Experience in bookkeeping, procurement, or managing vendor relationships is a plus!

Responsibilities

Generate, issue, and track purchase orders to ensure all project materials are ordered accurately and arrive on time.
Manage end-to-end shipping, including domestic and international documentation, customs compliance, and resolving transit delays.
Negotiate rates with freight forwarders and couriers, ensuring our logistics costs remain competitive and aligned with quotes.
Assist the Senior Administrative Manager with bookkeeping, budget management, and external relations.
Perform reception duties, greet guests, and manage the flow of information and office services to ensure top-tier customer service.
Help plan and execute company functions, from town halls to team BBQs, fostering a vibrant startup culture.
Act as a liaison between the project center and remote sites, ensuring engineering staff have the resources needed to meet strict timelines.
Support the review of company policies and procedures and coordinate HR activities as we scale our team.
Manage physical resources and equipment, maintaining accurate inventory records to prevent project bottlenecks.
Update company expenses, create invoices, process employee expense reports, and prepare documentation for audits.
Use statistical software to analyze operational data and interpret results, helping us make smarter, data-driven decisions.