Location Clerk

Austin Powder•Philipsburg, PA

11d•Onsite

About The Position

The Location Clerk keeps office operations organized and running smoothly by completing administrative and clerical tasks at an on-site field office. The role supports accurate documentation and efficient communication between teams, and may assist with document control, order entry, customer support, and inventory management procedures. The clerk collects information, drafts and distributes location documents, processes vendor invoices for approval, maintains files and location records, enters orders, manages vendor accounts, and prepares LINUS system reports. The role also handles phone calls and mail, assists with dispatching employees and vehicles as directed by management, and maintains inspection and maintenance files for location assets. The position reports directly to the Location Manager. The clerk is expected to comply with applicable regulations and company policies, follow inventory management procedures, maintain positive working relationships, act honestly and ethically, and help maintain a safe and healthy work environment.

Requirements

High school diploma or GED equivalent.
1–3 years of general office experience.
Accurate keying and filing skills.
Ability to perform basic mathematical operations.
Ability to use Microsoft Word and Excel.
Ability to speak effectively with employees and customers.
Ability to write clearly and legibly.
Ability to lift up to 25 pounds.
Professional and courteous customer service telephone skills.
Ability to work well independently and in a team environment.
Must possess upon hire, or acquire within 90 days of hire, working knowledge of APC’s business operating system.
Maintain an up-to-date working knowledge of LINUS.

Responsibilities

Collect information to prepare location documents in accordance with Austin Powder policies and procedures.
Draft location documents and distribute them as directed.
Prepare vendor invoices for approval and forward them to the Cleveland Corporate office in a timely manner.
Maintain and file location documentation.
Post orders into the computer system.
Create new vendor accounts as required.
Create and/or maintain LINUS system reports.
Answer and direct phone calls courteously and promptly to the appropriate individuals.
Date-stamp and distribute incoming mail, and prepare and send outgoing mail.
Assist with dispatching employees and vehicles to customer accounts as directed by management.
Maintain inspection and maintenance files for all location assets.
Promptly report employee, customer, or public concerns to the Location Manager.
Develop and maintain positive working relationships with co-workers, customers, vendors, and government agencies.
Display honest and ethical work behaviors in pursuit of Austin Powder’s business goals.
Maintain location documentation in compliance with federal, state, local, and Austin Powder Company guidelines.
Comply with Austin Powder Company inventory management procedures.
Maintain a safe and healthy work environment by complying with applicable regulations and company policies.