Loan Document Administrator Senior

City National Bank • Los Angeles, CA

1d

About The Position

The Loan Document Administrator Senior is responsible for preparing real estate loan documents by gathering and reviewing the information needed to produce appropriate documentation and address issues that may affect the requested due date. The role coordinates loan analysis meetings and works with borrowers, relationship managers, title and escrow companies, internal departments, and legal counsel to support loan documentation and closing.

The position prepares and negotiates real estate loan documents, determines whether standard documents are appropriate, analyzes organizational documents, and helps ensure compliance with federal and state laws and regulations. It coordinates loan closing, execution, recording, booking, and funding; verifies documentation and recording instructions; and establishes reserve accounts. The administrator also reviews loan files for audit exceptions, maintains documentation manuals, and keeps current on lending documentation, applicable legislation, and real estate and business markets.

Requirements

• At least 5 years of experience in real estate documentation.
• At least 5 years of experience in a commercial bank or other financial institution.
• At least 4 years of basic computer experience, such as Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Obtain and review loan information needed to prepare appropriate documents and protect the bank’s position, taking action on issues that could affect the requested document due date.
• Coordinate loan analysis meetings and schedule required parties in accordance with established procedures.
• Prepare real estate loan documents based on loan type and bank and department policies and procedures; participate in document negotiations with borrowers and relationship managers.
• Ensure compliance with applicable federal and state laws and regulations.
• Coordinate with the Legal Department or outside counsel on real estate documents and legal language, and determine whether standard documents are suitable.
• Analyze organizational documents such as partnership and trust agreements.
• Communicate with title officers to resolve title issues and ensure loans are properly recorded and funded within established time frames.
• Facilitate loan closings, verify execution and delivery of documents and recording instructions, and ensure loans are recorded, booked, and funded accurately and promptly.
• Establish reserve accounts and verify relevant information in loan documents and cost breakdowns.
• Review loan files for uncleared audit exceptions and before loan analysis meetings.
• Liaise with other bank departments to resolve documentation questions and, as directed or requested, contact customers or their professional representatives about documentation or collateral questions.
• Review completed documents for appropriate borrower signatures and loan officer approvals, and distribute completed documents within required time frames.
• Maintain current knowledge of real estate loan documentation, lending systems, applicable legislation, and real estate and business markets through ongoing learning.
• Update and maintain department documentation manuals.
• Maintain a proactive commitment to bank programs, including Customer First, the Community Reinvestment Act, and Equal Employment Opportunity.

Benefits

• Medical, dental, and vision coverage available the first of the month following the start date.
• 401(k) company matching contribution.
• Tuition reimbursement and internal upskilling and training resources.
• Vacation, sick, and volunteer time.
• Fertility benefits and cancer, diabetes, and musculoskeletal support programs.
• Career mobility support from a dedicated recruitment team.
• Colleague Resource Groups for networking and community engagement.
• Eligible for bonus and/or commissions.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed