Litigation Support Specialist (Office Specialist 1) - Child Advocacy and Protection Division

State of Oregon • Portland, OR

5d • Hybrid

About The Position

The Oregon Department of Justice’s Child Advocacy and Protection Division (CAPD) is seeking a Litigation Support Specialist for its Portland Legal office. The position supports Section Assistant Attorneys General who provide litigation support and legal services to the Oregon Department of Human Services Child Welfare, whose work focuses on protecting abused, neglected, and abandoned children.

The role processes case materials and maintains case files and calendars, communicates with clients and other contacts to obtain case information, and provides administrative support to attorneys and the public. A hybrid schedule may be requested after successful completion of onboarding and training. Approval is dependent on agency business and operational needs, including the needs of customers and the work team, and may allow up to one remote day.

Requirements

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents, or an equivalent combination of experience and college coursework or training in a general office occupation.
• Currently commissioned as a Notary Public in Oregon or able to become commissioned in Oregon within six months of appointment.
• Have and maintain a valid driver’s license.

Nice To Haves

• Ability to maintain professional and friendly composure in an environment with frequent interruptions.
• Experience organizing and prioritizing work duties.
• Experience performing data-entry assignments efficiently and accurately.
• Proficiency using computers, including Microsoft Office Suite, and ability to learn and effectively use specialized software applications.
• Effective oral and written communication skills.
• Ability to work under pressure with strict deadlines.
• Experience maintaining confidentiality with sensitive case information.
• Ability to work with graphic and potentially upsetting material.
• Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
• Experience working with and supporting attorneys and other legal professionals, or experience in public service.
• Critical-thinking experience, including that of recent college graduates.

Responsibilities

• Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
• Review docket reports and calendar related hearings.
• Open, close, and maintain physical and electronic filing systems.
• Contact clients, agency staff, other agencies, and members of the public in person, in writing, or by phone to obtain necessary case information.
• Read, sort, and distribute incoming mail.
• Create, format, and proofread documents.
• Respond to requests for general information and provide explanations to visitors and clients.
• Maintain state cars.
• Order, distribute, and maintain inventory of office supplies.

Benefits

• Vacation leave.
• Sick leave.
• 11 paid holidays per year and special days off.
• Medical, dental, and vision benefits.
• Pension and retirement programs.
• Peer and management support.
• Representation by the Service Employees International Union (SEIU).
• Opportunity to expand professional skills.
• Exposure to a variety of operational areas within the Child Advocacy and Protection Division for those interested in future advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed