Litigation Support Specialist (Office Specialist 1) - Child Advocacy and Protection Division
About The Position
The Oregon Department of Justice’s Child Advocacy and Protection Division (CAPD), located in the Portland Legal office, is hiring a Litigation Support Specialist (Office Specialist 1). The role supports Section Assistant Attorneys General who provide litigation support and legal services for the Oregon Department of Human Services Child Welfare. The division’s mission is to protect abused, neglected, and abandoned children. A hybrid schedule may be requested after successful completion of onboarding and training, with up to one remote day subject to agency business and operational needs and the needs of customers and the work team.
Requirements
- One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents, or an equivalent combination of experience and college coursework or training in a general office occupation.
- Currently commissioned as a Notary Public in Oregon or able to become commissioned in Oregon within six months of appointment.
- Have and maintain a valid driver’s license.
Nice To Haves
- Ability to maintain a professional and friendly composure in an environment with frequent interruptions.
- Experience organizing and prioritizing work duties.
- Experience performing data entry assignments efficiently and accurately.
- Proficiency using computers, including Microsoft Office Suite, and ability to learn and effectively use specialized software applications.
- Effective oral and written communication skills.
- Ability to work under pressure with strict deadlines.
- Experience maintaining confidentiality with sensitive case information.
- Ability to work with graphic and potentially upsetting material.
- Knowledge and experience working with the Oregon Judicial Case Information Network (OJCIN) and the Oregon eCourt Case Information Network (OECI).
- Experience working with and supporting attorneys and other legal professionals or in public service.
- Recent college graduates with critical thinking experience.
Responsibilities
- Process shared email folders containing discovery, court reports, and hearing information into electronic case management systems.
- Review docket reports and calendar related hearings.
- Open, close, and maintain physical and electronic filing systems.
- Contact clients, agency staff, other agencies, and members of the public in person, in writing, or by phone to obtain case information.
- Read, sort, and distribute incoming mail.
- Create, format, and proofread documents.
- Respond to requests for general information and provide explanations to visitors and clients.
- Maintain state cars.
- Order, distribute, and maintain office supply inventory.
Benefits
- Vacation and sick leave.
- 11 paid holidays a year and special days off.
- Medical, dental, and vision benefits.
- Pension and retirement programs.
- Peer and management support and representation by the Service Employees International Union (SEIU).
- Opportunity to expand professional skills.
- Exposure to a variety of operational areas within the Child Advocacy and Protection Division for those interested in future advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
