Litigation Legal Assistant - Child Advocacy and Protection Division
About The Position
The Oregon Department of Justice’s Child Advocacy and Protection Division (CAPD), based in the Portland Legal office, is seeking a seasoned Litigation Legal Assistant (Legal Secretary). This role supports Assistant Attorneys General who provide daily litigation support and legal services to the Oregon Department of Human Services Child Welfare. The division’s mission is to protect abused, neglected, and abandoned children. The position offers the opportunity to request a hybrid work schedule after successfully completing onboarding and training. Approval of a hybrid schedule, with up to three remote days, depends on agency business and operational needs and the needs of customers and the work team.
Requirements
- Two years of clerical or secretarial experience, including at least one year as a legal assistant or secretary for an attorney or judge, or performing legal support duties such as preparing legal documents, maintaining legal records, or researching legal information.
- Experience must include proficiency in word processing software.
- Currently commissioned as a Notary Public in Oregon, or able to become commissioned in Oregon within six months of appointment.
Nice To Haves
- Ability to organize and prioritize work duties.
- Ability to identify errors and solve problems.
- Experience managing calendars for attorneys or court officials.
- Experience addressing competing priorities while managing a large caseload.
- Experience working in a litigation environment.
- Knowledge of legal terminology and proceedings.
- Ability to work with graphic and potentially upsetting material.
- Experience maintaining confidentiality with sensitive case information.
Responsibilities
- Prepare legal documents, including petitions, summonses, subpoenas, and orders, for Assistant Attorney General review.
- Conduct research and coordinate with partner agencies to gather information needed to serve legal documents.
- Serve legal documents on parties, community partners, witnesses, and business entities.
- Maintain calendars of required court hearings, appearances, and document due dates.
- Monitor and update case information and court and agency deadlines using an electronic case management system.
- File legal documents through the court’s eFiling system.
Benefits
- Vacation leave, sick leave, 11 paid holidays per year, and special days off.
- Medical, dental, and vision benefits.
- Pension and retirement programs.
- Peer and management support and representation by the Service Employees International Union (SEIU).
- Opportunity to expand professional skills.
- Exposure to a variety of operational areas within the division for those interested in future advancement.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
