Litigation Legal Assistant - Child Advocacy and Protection Division

State of Oregon • Portland, OR

3d • Hybrid

About The Position

The Oregon Department of Justice’s Child Advocacy and Protection Division (CAPD), based in the Portland Legal office, is hiring a seasoned Litigation Legal Assistant to support Assistant Attorneys General who provide litigation support and legal services to the Oregon Department of Human Services Child Welfare. The division’s mission is to protect abused, neglected, and abandoned children. This role suits someone who thrives in a fast-paced environment and adapts to change.

After completing onboarding and training, the employee may request a hybrid schedule with up to three remote days. Approval depends on agency business and operational needs, as well as the needs of the agency’s customers and work team.

Requirements

• Two years of clerical or secretarial experience, including at least one year as a legal assistant or secretary for an attorney or judge, or performing legal support duties such as preparing legal documents, maintaining legal records, or researching legal information.
• Proficiency in word processing software.
• Currently commissioned as an Oregon Notary Public or able to become commissioned in Oregon within six months of appointment.

Nice To Haves

• Ability to organize and prioritize work duties.
• Ability to identify errors and solve problems.
• Experience managing calendars for attorneys or court officials.
• Experience addressing competing priorities while managing a large caseload.
• Experience working in a litigation environment.
• Knowledge of legal terminology and proceedings.
• Ability to work with graphic and potentially upsetting material.
• Experience maintaining confidentiality with sensitive case information.

Responsibilities

• Prepare petitions, summonses, subpoenas, and orders for review by Assistant Attorneys General.
• Conduct research and contact partner agencies to gather information needed to serve legal documents.
• Effect service of legal documents to parties, community partners, witnesses, and business entities.
• Maintain calendars for required court hearings, appearances, and document due dates.
• Monitor and update case information, court deadlines, and agency deadlines using an electronic case management system.
• File legal documents using the court’s eFiling system.

Benefits

• Vacation and sick leave.
• 11 paid holidays a year and special days off.
• Medical, dental, and vision benefits.
• Pension and retirement programs.
• Peer and management support.
• Representation by the Service Employees International Union (SEIU).
• Opportunity to expand professional skills.
• Exposure to a variety of operational areas within CAPD for those interested in future advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed