Litigation Secretary

Fisher & Phillips LLP•Seattle, WA

6d•Hybrid

About The Position

Fisher Phillips is seeking a skilled and experienced Litigation Secretary to support attorneys and help ensure smooth operations and exceptional client service. The role is based in Seattle and is hybrid. The secretary supports litigation work through document preparation, court filings, client and matter administration, calendar and document management, meeting and travel coordination, timekeeping, billing, expense reimbursement, vendor management, and backup support for attorneys, paralegals, and visitors. The firm describes its environment as professional and dynamic, with technology that supports its work and opportunities for professional growth. The hourly rate range is $44.34–$53.74. Actual base pay depends on factors including location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law. The firm states that relocation costs are not covered and that it accepts direct applicants only; third-party recruiters and agencies will not be considered.

Requirements

High school diploma or equivalent; a college degree is preferred but not required.
At least five years of experience as a legal secretary.
Experience with Lexis Nexis, Pacer, ECF, Aderant Milana, and Concur.
Knowledge of legal terminology, legal documents, and litigation processes, including the ability to mark and generate a table of contents and table of authorities.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook), document management systems, time-entry systems, e-filing, and database software.

Nice To Haves

College degree.

Responsibilities

Prepare, format, and proofread legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
File state and federal court documents electronically and traditionally, accurately and on time.
Prepare and process new client and matter requests and assist attorneys with client support.
Update and maintain electronic client files in the firm's document management system.
Maintain attorney calendars using Milana and Outlook, including scheduling appointments and calendaring due dates.
Arrange meetings and conference calls, and order meals and equipment when requested.
Coordinate travel arrangements for assigned attorneys.
Enter and review timekeeper entries, apply appropriate litigation codes, and prepare expense reimbursement requests promptly.
Review vendor invoices for accuracy, prepare check requests, and submit invoices for payment to clients or accounting in a timely manner.
Provide overflow and backup assistance to paralegals, attorneys, and visitors to support smooth operations when assigned secretaries are absent.