Litigation Secretary

Hinshaw & Culbertson•Miami, FL

4d•Hybrid

About The Position

Litigation Secretary Hinshaw & Culbertson LLP, a national law firm, has a full-time employment opportunity for a Consumer Financial Services and Foreclosure Litigation Secretary. This is a hybrid position reporting to either our Boston office or one of our Florida-based offices (Miami, Tampa or Ft. Lauderdale). We offer competitive compensation and an excellent benefits package. Position Summary: This Litigation Legal Secretary has a very busy desk supporting several Consumer Financial Services' attorneys. This individual will be responsible for providing excellent client/customer service.

Requirements

Must have 5+ years of litigation experience as a secretary/legal assistant within a law firm, with a strong background in Consumer Financial Services, primarily foreclosure and bankruptcy.
Federal courts experience required, along with state-specific experience.
State-specific experience must be based in Florida courts or Washington state courts, with preference given to Washington experience.
Applicants without this specific experience will not be considered.
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm.
Must be able to work independently, quickly, and accurately with minimal supervision.
Candidates must possess a minimum typing speed of 65 words per minute.
Must be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Nice To Haves

preference given to Washington experience.

Responsibilities

Type, edit, and proofread correspondence, including pleadings, letters, memoranda and other documents
Update and maintain databases (i.e., e-mail lists, I-Create info, client matter lists, matter lists).
Interact with clients, visitors and attorneys/staff from other offices via phone, e-mail and in-person.
Open new files, check conflicts of interest, and maintain all client and general files.
Make appointments and travel arrangements; maintain attorneys’ case calendars and deadline reminder system.
Process invoices and expenses, follow-up for payment.
E-File in state and federal court.
Assist billing department in processing monthly client invoices.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.